Administration cum Receptionist

Job Description

JOB PURPOSES: The Receptionist & Admin position is responsible for supporting HRBP Manager in running daily administration and office management tasks to deliver excellent office services.

1. Receptionist

- Greet & welcome guests as soon as they arrive at the office, and direct them to the appropriate person and office.

- Answer, screen and forward incoming phone calls.

- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)..

2. Admin

- Work with several suppliers to deliver great services to employee relates to hotel, flight ticket and accommodation. Follow up and accomplish payment process with the suppliers.

- Manage office stationery, which includes: receiving purchase requests, creating a checklist to follow up on imports and exports, deliver and clear out stationery on monthly basis.

- Receive, categorize, and deliver posts, documents, etc. to related department/staff. Record & check up on sent-out posts as well as post-fee

3. Organize Internal Events:

Understand employee needs & company culture to propose suitable event concepts and choose suitable vendors.

4. Others

- Willing to do other job assignments as requested by HRBP Manager and the Company;

- Positively contribute to build up the Department and Company’s teamwork;

Job Requirement

1. Education: University degree.
2. Work Experience: at least 3 years of experience in the same position or similar job with successful proven records.
3. Other qualifications:

• Know well purchasing & finance process: Create PR/PO, and prepare payment documents.
• Negotiation, Influencing skills and communication skills.
• Think out of the box & creative is preferable.
• Well-organized & self-disciplined.
• Caring & service mindset
• Can-do attitude - “making impossible possible”.
• High sense of responsibility and teamwork.
• Able to lead mini-projects in staff activities.
• Able to work with less supervisory and deliver expected outcome results.
• Professional grooming and appearance.
• Good at Vietnamese & English communication (speaking & writing).
• Presentation skills.
• A candidate with experience in Hospitality is preferable.