Administration Supervisor (Office Supervisor)

Job Description

**Operational Responsibilities:**

- Assist with arrangements for team members and visitors' business trips, including visa applications, flight bookings, hotel accommodations, transportation (airport pickups and drop-offs), and travel insurance.

- Provide support to expatriates and their families regarding residency permits, passports, and other mobility needs.

- Oversee supplier relationships to ensure high-quality service and operational efficiency.

- Negotiate with suppliers to secure competitive pricing and satisfactory services for team members.

- Notify managers and team members about unresolved issues and offer recommendations for improvement.

- Ensure compliance with office and administrative guidelines, SOPs, and policies, and assist teammates in understanding and following them.

- Stay updated on market trends relevant to the role and advise managers on necessary adjustments.

- Regularly assess and enhance working procedures and policies in the area of responsibility.

- Assist with other administrative projects as needed.

**Office Life Events:**

- Organize happy hour events, adhering to budget constraints and ensuring smooth execution.

- Manage the detox corner, ensuring a selection of healthy snacks and beverages, an inviting setup, and cleanliness.

- Oversee office decorations for holidays such as Christmas and Tet.

- Plan and coordinate events such as family day, International Women's Day, Men's Day, sports day, and flea markets.

- Utilize the event budget effectively to communicate positive messages and ensure the satisfaction of team members and the company.

**Financial Responsibilities:**

- Maintain comprehensive records of office expenses, process debit notes, manage payments, and prepare reports for the admin and HR teams as required.

- Conduct cost management by evaluating suppliers and optimizing services to enhance efficiency.

Job Requirement

Fluent in English and Vietnamese

At least 5 years in admin and 2 years at management level of office management, admin management... 

Strong experience in organizing events for company

Strong communication

Good excel skills with Pivot; V-look up... and presentation skills

Bugeting and planning skills for office management, events.