Assistant to Contract Administrator (Trợ lý quản lý hợp đồng)

Job Description

Document Control

• Establish the meeting structure and frequency; lay down procedures for convening, chairing, and recording meetings for circulation of information, push for response if necessary
• Provide regular project updates to the Employer including progress, approvals, and outstanding Employer’s actions
• Provide updated information to the Employer on weekly basic regarding to all RFI, RFA, MA, NCR, Site memo
• Seek for the Employer’s approval shall be given in timely manner in accordance with FIDIC terms and conditions
• Act as the document control, management & store all the design dossier, meeting minute and Project’s documents
• Establish a schedule of dates for issue and response and agreeing procedures for review of Contractor’s drawings (the submission, review and approval shall be the responsibility of the appointed Design Consultant/ Supervision Consultants)
• Assist the Employer to review quality control programs for the purpose of monitoring Contractor(s) performance on site and together with other Consultants to ensure that this program is adhered to and that the material and equipment furnished, and services performed are in accordance with the working drawings, specifications, and other contract documents. Such program shall include, but not limited to, check list for inspection program, method of statement, performance certificates, material testing, shop drawings, mock-up, etc. which shall be highlighted to the Contractor(s) prior to their commencement work

Contract Administration

• Act as the single point of contact for all project communication between Employer/ Consultants/ Contractors. This scope will simply be as same as document control for the whole project where all instructions / communications shall be channelled through the Engineer (Under FIDIC). Assistant Contract administrator shall not heavily involve in technical design, variation and claim. This work will be carried out by other Consultants
• Support the Contract Administrator to issue contractual correspondences including instructions, notices, consents, requests, schedule of defects, certificate of making good defects, variation orders, payment certification, final payment and claim per the Conditions of Contract. The defect list will be identified by Construction manager and/or Site supervisors

Other

• Prepare monthly lesson learned in the project for sharing and discuss internally
• Support the QS team to grasp Employer’s requirement for QS team and completion time
• Support the QS team to Report QS progress to Employer when QS team leader on leave
• Other works per Line Manager’s requirements

Job Requirement

• University graduate (Bachelor of Civil and Structure Engineer/ Bachelor of Architect/ Bachelor of Construction Management or equivalent)
• 01-05 years working in construction industry
• Be able to communicate in English (additional other language shall be added value)
• Be able to use CAD software, Microsoft Office (additional other QS software capabilities shall be added value)
• Be able to work independently to carry out the task and meet deliverable expectation and keep the team deadlines
• Willing to work overtime / at weekend to fulfil the pending tasks or urgent requirement
• Willing to support / collaborate with colleagues in the company
• Be able to work on site (optional and when required)