Cambridge TA & Administrative Executive ( strong data analyst)

Job Description

KEY RESPONSIBILITIES

• Support the recruitment of Local and Expat Cambridge teachers to fulfil orders from Central Academic Team.

• Daily responsibility for administrative tasks within the Cambridge Talent Acquisition Team.

WORK DETAILS

Reporting to the HR Manager – Cambridge Talent Acquisition & Retention, with immediate supervision by the Cambridge Local Talent Acquisition Supervisor, the Cambridge TA & Administrative Executive is responsible for the following, non-exhaustive list, of responsibilities:

A. RECRUITMENT

• Search, screen and interview candidates – primarily Local, but also Expats as needed – in line with VAS policy.

• Ensure accurate updating of VAS ATS and other relevant tracking tools.

• Recruit new teachers in accordance with orders from the Central Academic Team (CAT) within the required timelines to ensure continued academic excellence within the Company.

• Work with Campus Management teams to ensure effective recruitment.

• Collect required documents from candidates and prepare Employment Confirmation (ECs).

• Sign contracts and other related documents with new hires on campuses.

B. SUMMER CAMP

• Collect summer unpaid leave form from current local teachers and TAs.

• Support the team in coordinating the contract signing with summer position holders

C. ADMINISTRATION

• In charge of Background Check and keep tracking.

• Keep track of Employment Confirmation - ECs (input into files, scan, send to C&B, etc.).

• Receive contracts/offer letters/ appendixes from C&B.

• Prepare onboarding documents for new hires (agreements, tax registration form, etc.).

• Work with IT Helpdesk to create new emails for new hires.

• Work with Vietcombank to open VCB account for new hires (primarily expats).

• Keep track of Probation Evaluation Form.

• Prepare payment proposals (payment for vendors, teachers' referral fee, etc…).

D. OTHER DUTIES

• Identify and suggest solutions to challenges that support the business operationally.

• At all times ensure a balance between stakeholder requirements and Company policy.

• Work effectively with other teams in Human Resources and other departments within the Company.

• Support HR Manager – Cambridge Talent Acquisition & Retention with any Vietnamese language requirements to include, but not be limited to, acting as a liaison with external Vietnamese speaking partners such as Vietcombank.

• Represent Human Resources, and the Company, in a professional manner at all times.

• Any other duties assigned by the HR Manager – Cambridge Talent Acquisition & Retention or Cambridge Local Talent Acquisition Supervisor.

KEY CONTACTS

• VAS Expat and Local Cambridge Teachers

• Other HR Teams and Colleagues

Job Requirement

A. General requirements

• Bachelor’s degree (ideally in HR, Business etc)

B. Skill requirements for the job

• Excellent communication and interpersonal skills.

• Self-motivated with a flexible approach to work.

• Ability to work under pressure and as a positive team member; ability to prioritise and meet deadlines; commitment to continued improvement and development.

• Excellent problem-solving ability and analytical skills.

• Ability to show attention to detail and produce work of high quality.

• Excellent proficiency in English across all four skills

• Strong Administration skills

• Expert in Excel

• Expert in Report generation

• Knowledge of PowerBI would be an advantage

C. Attitude requirements

• High sense of responsibility

• Well-disciplined

• Detail-oriented

• Proactive, dynamic

• Enthusiastic

• Affable

• Hard-working

D. Benefits:

• Compulsory Insurance (HI, SI, UI) and Personal Tax are covered by VAS.

• 13th monthly salary and KPIs bonus

• Lunch at school, Tet gift, ….

• Staff will get 50% discount of tuition for 2 children (other fees such as meal fee, school bus fee, expenses for textbooks, uniforms, extra curricula activities, entrance test fee,… are still applied as stipulated)

• Annual Company trip, Team building

• Working in professional environment