Chuyên Viên Hành Chính_Office & Administration Specialist

Job Description

Office Management Specialist’s role and responsibility is to organize and delivery office and administrative services to employees, contributing to creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Reception:

- Perform front-office tasks and ensuring daily operations, such as guest/ visitor welcoming, clerical tasks, overseas meeting rooms, asnwering phone calls etc.

- Control In-Out

Office physical condition management:

- Oversees office layout, office facilities/ assets, office security, 5S, hygiene, clealiness and ensure physical security operation in accordance with ISO and related requirements

- Make periodical office audit and ensure necessary maintenance and repair, and all equipment, tools are in proper conditions

- Propose office rules and ensure compliance

Office supplies/ services:

- Control and ensure providance of office supplies and internal services such as stationery, water, logistics, travelling, courier, etc.

Business Trips/ Visa/ Work Permit:

- Arrange accommodation/ transportation, travel insurance, etc. for employee business trips

- Apply for visa and perform expatriate services if any

Employee health & safety: Organize annual health check and other healthcaring-related activities for employees; make plan and implement annual fire fighting operation activities

Employee welfares and events: Assist staff activities and deliver welfares to employees

Budget and Expenditure Control/ Vendor Management:

- Control administrative expenses

- Manage vendors/ contracts, do negotiations for the best cost and service efficiency

- Ensure that all items are invoiced and paid on time

Performs other tasks assigned by Team Lead, Manager