The Canadian International School System – Vietnam (CISS-VN) is a collection of schools operating in Ho Chi Minh City, Vietnam. CISS-VN consists of:
Canadian International School (CIS)
Serving Pre-Grade 1 to Grade 12, CIS offers a world-class education through the Ontario curriculum. Students can choose between two prestigious pathways: the Ontario Secondary School Diploma (OSSD) and the International Baccalaureate Diploma Programme (IBDP), both preparing them for global success.
Sedbergh Vietnam
Sedbergh Vietnam is the international education system in Ho Chi Minh City that inherits the educational quintessence from the school with a 500-year history of teaching in the UK, Sedbergh School. Sedbergh Vietnam trains and teaches bilingual and international programs at the CVK Campus (Kindergarten) and the BCIS Campus (Primary, Secondary, High School) with Cambridge curriculum.
As the Personal Assistant to Deputy Managing Director at CIS International School, you will play a pivotal role in supporting the efficient operation and management of the school. You will work closely with the Deputy Managing Director and various departments to ensure smooth administrative processes, effective communication, and the successful implementation of school policies and initiatives.
Main Responsibilites:
We are seeking an Personal Assistant to Deputy Managing Director for our school. The candidate will undertake the following tasks and responsibilities:
Administrative Support: Provide comprehensive administrative assistance to Deputy Managing Director in daily tasks, scheduling meetings, managing calendars, organizing appointments and coordinating travel arrangements.
Communication Coordination:Serve as the contact point for internal and external communications directed to Deputy Managing Director, ensuring timely and accurate responses.
Document Preparation and Management:Prepare and edit correspondence, communications, presentations, and other documents. Manage both digital and physical filing systems to ensure easy access to critical information.
Meeting Preparation: Prepare materials and agendas for meetings, take minutes, and follow up on action items to ensure tasks are completed in a timely manner.
Event Support:Assist in organizing school events, conferences, and workshops, handling logistical arrangements, and ensuring their successful execution.
Project Support: Assist with project management duties, track progress against goals, and coordinate with various stakeholders to ensure effective project execution.
Report Generation:Compile and prepare reports and documents for board meetings, compliance requirements, and internal strategy sessions.
Job Requirement
Requirements:
Bachelor's degree in Business Administration or related fields.
Proven experience as an executive assistant or a similar role, preferably in an educational setting.
Knowledge and experience in data collection & analysis.
Strong communication and teamwork skills.
Openness to innovation and proposing creative solutions
Good at English skills.
Abilities/ Skills:
Excellent organizational and time-management skills, with the ability to handle multiple tasks simultaneously.
Strong interpersonal skills, with the ability to communicate effectively with diverse stakeholders.
Proficient in using office software and technology for document management and communication.
A proactive and detail-oriented approach to problem-solving and decision-making.
Ability to maintain confidentiality and handle sensitive information with discretion.
Familiarity with the international education context and an understanding of school operations is a plus.
