Event Manager

Job Description

WeHub is seeking a highly driven Event Manager to join our team.

1. Event Program Planning and Execution:

· Event venue management (including directly working with the hotel for all the paperworks, set up guideline etc.)

· Coordinate with all the event vendors and hotel related department.

· Support sales team to communicate with exhibitors with all questions or concerns.

· Develop and execute comprehensive event plans, including cost estimated, general event timelines, set up timeline, etc.

· Coordinate with internal teams to secure event venues, F&B, entertainment, audiovisual equipment, and other necessary services.

· Oversee logistical aspects of event planning, such as venue setup, stage production, lighting, sound, and technical support.

· Manage event budgets for event programs, tracking expenses, and ensuring cost-effectiveness while delivering high-quality events.

· Coordinate and supervise event staff and vendors, including event coordinators, technicians, and service providers.

· Ensure seamless event execution, troubleshooting any issues that may arise during the planning and implementation stages.

· Social Media Channels support and supervision

2. Event Program Design and Production:

· Provide guidance on event design, décor, lighting, audiovisuals, and other production aspects to create an engaging and memorableevent experience.

· Oversee the development and production of event materials, including POSM, signage, banners, promotional items, and digital assets.

3. Supplier Management:

· Identify and partner with reliable and reputable suppliers for event-related services and products.

· Negotiate contracts and agreements with suppliers, ensuring competitive rates, favorable terms, and high-quality deliverables.

· Maintain strong relationships with suppliers, fostering effective communication and collaboration throughout the eventplanning process.

4. Event Marketing and Promotion:

· Collaborate with the marketing team to develop event marketing strategies and promotional materials.

· Utilize various marketing channels, such as internal communications, intranet, and company newsletters, to generate awareness andengagement for the event.

· Coordinate internal communications regarding the event, including event announcements, updates, and registration processes.

· Support the marketing team in leveraging external communication channels, such as social media and press releases, to maximize event exposure and attendance.

Job Requirement

Requirements:

·        3-5 years experience in marketing or event management/ event planner/ project management is preferred.

·        Fluently in English and Vietnamese, both oral and written.

·        Strong project management skills with the ability to multitask and meet deadlines.

·        Creative mindset with attention to detail in event concept development and design.

·        Excellent communication and interpersonal skills for effective collaboration with vendors, and team members.

·        Ability to work well under pressure and adapt to changing circumstances.

·        Proficiency in creating detailed PowerPoint, Microsoft Offices.

Benefits:

·        Fixed salary (negotiable, based on experience).

·        13th month salary & Team bonus.

Reporting Line:

·        Direct report to: Partnership Director & General Director