The Finance and Accounting (F&A) Manager cum Chief Accountant of the Coffee Factory will be responsible for overseeing all financial and accounting operations within the organization. This position will play a critical role in managing the financial operations of the organization, providing accurate and timely financial information to support decision-making and ensure the financial health and sustainability of the business.
This individual will work closely with the executive team to develop and implement financial strategies, manage financial reporting and analysis, and ensure compliance with all regulatory requirements.
2. Key Accountabilities:
Financial Planning, Budgeting and Forecasting:
Lead annual financial budgeting process including the financial planning and budgeting process to ensure they are linked with the business strategy & goals.
Coordinate the annual budgeting process and provide guidance to department managers and monitoring financial performance against budget targets
Prepare monthly financial rolling forecasts and driving the company forecast accuracy improvement.
Financial Analysis and Reporting:
Prepare and analyse financial statements, including income statements, balance sheets, and cash flow statements.
Analyzing financial data and providing recommendations to improve profitability and efficiency
Provide accurate and timely financial reports to management for decision-making purposes.
Conduct financial analysis and provide insights to support strategic planning and budgeting processes. Recommends opportunities for profit maximization and profit sustainability.
Overseeing the preparation of financial statements and reports for internal and external stakeholders
Financial Controls and Compliance:
Developing and implementing financial policies and procedures to ensure accurate and timely reporting of financial information
Establish and maintain internal controls to safeguard company assets and ensure compliance with policies and procedures.
Ensure compliance with accounting standards and regulatory requirements.
Oversee internal & external audits to assess the effectiveness of financial controls.
Ensure compliance for reporting, tax, and treasury policies and standards.
Product Costing Management:
Perform month end close activities related to cost accounting.
Setting up, manage and control the company master data and costing methodology including the development and maintenance of standard costs of finished goods and production components in an ERP system.
Prepare analysis of actual manufacturing costs and report variances from standard costs. All the variances shall be able to explain in full on time.
Prepare estimates of new and proposed product or service costs.
Compose reports specifying and comparing factors affecting prices and profitability of products or services.
Maintain and improve processes and controls associated with manufacturing costs and inventory valuation.
Ensure validity and accuracy of ERP through analysis and coordination with Systems development team.
Assist in developing and documenting policies and procedures, including system requirements and internal controls.
Accounting Management:
Oversee financial operations, including accounts payable, accounts receivable, ensuring accuracy, timeliness, and compliance with internal controls and policies.
Responsible for all aspects of financial accounting, including general ledger maintenance, reconciliations, and financial statement preparation
Ensure the financial book closing is on time in full and comply with accounting standards (VAS and IFRS/GAAP if required)
Managing the accounts payable and accounts receivable functions, including invoicing, collections, and vendor payments
Regulatory Compliance: Ensure compliance with all financial regulations and reporting requirements, including GAAP (Generally Accepted Accounting Principles) and IFRS (International Financial Reporting Standards).
Financial Systems Management: Oversee the implementation and maintenance of financial systems and software to streamline processes and improve efficiency in financial reporting and analysis.
Tax Compliance: Ensure timely and accurate preparation of tax returns, including income tax, sales tax, and payroll tax. Stay up-to-date on tax laws and regulations to minimize tax liabilities and maintain compliance.
Internal Controls: Establish and maintain internal controls to safeguard company assets and ensure the accuracy of financial records. Implement policies and procedures to prevent fraud and errors.
Audit Management: Coordinate and manage external audits, ensuring all required financial information is provided to auditors in a timely manner. Address any audit findings and implement corrective actions as needed.
Managing the cash flow and working capital of the organization to ensure financial stability and growth.
Team Management:
Supervising a team of finance and accounting professionals, providing leadership, guidance, and support as needed.
Represent Finance/Accounting on teams designed to drive team productivity and improve operations and reduce costs.
Job Requirement
07+ years of financial management experience with a minimum of 04+ years of people management experience.
Experience in food manufacturing is preferred.
Proven experience in finance and accounting roles, with a focus on financial reporting and analysis.
Strong knowledge of accounting principles, financial regulations, and standards (VAS, IFRS, GAAP), cost accounting principles and practices.
Proficiency in financial management systems, cost accounting software and ERP systems.
Understanding of Bill of Materials (BOM) structures and calculations, costing methods and cost roll processes.
Good interpersonal skills, ability to communicate and manage well at all levels of the organization.
Problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses.
High level of integrity and dependability with a strong sense of urgency and results-orientation.
Attention to detail and a high degree of accuracy in data management and calculations.
Ability to analyze product/service specifications and determine cost components.
Working location: Highlands Coffee Roastery Factory, Phu My II, Ba Ria - Vung Tau (Provide shuttle bus from Ho Chi Minh City)
