[HCM] Shipping Executive

Job Description

1. JOB FOR BULK SHIPMENT:

- Receive Manual, Instruction from Buyer then work with Factory to follow up.

- Receive Purchase Orders from Merchandiser Team (MD).

- Check details base on PWN which MD update, create PI on WFX (Asmara’s system).

- Make and send Sale Contract & Annex with Factory

- Work with Buyer for L/C opening (If Buyer’s payment term is L/C)

· Send Pro-Forma Invoice (PI) to Buyer for opening draft L/C.

· Check draft L/C & confirm for final L/C.

· Send PI No. to Hong Kong Office (HK) to update Buyer L/C on WFX.

- Work with Factory for L/C opening (If Factory’s payment term is L/C)

· Make L/C Application on WFX & send to HK for opening draft L/C.

· Send draft LC to Factory for checking & confirming.

· Work with HK for final L/C and send to Factory.

- Re-check with MD for ETD & work with Factory for booking space with Forwarder (FWD).

- Follow with factory for Booking Confirmation.

- Follow with factory for Cut off time and cargoes delivery status.

- After receiving Final Packing List, make Invoice on WFX

- Support factory to check draft shipping docs.

- Send Shipping Docs to Buyer & Forwarder after shipment date.

- Update Shipping Docs on Buyer’s system.

- Follow with Factory about docs:

· Submit Original Shipping Docs to our Bank (If Factory’s payment term is L/C)

· Ask Factory to send Original Shipping Docs to our VN office or HK office (If Factory’s payment term is T/T)

- Work with Hong Kong about submit Original Shipping Docs to Buyer’s Bank.

- Follow payment with Factory & Buyer.

- Making Shipping Plan/ Shipping Report weekly and monthly.

- Support Factory to resolve shipping’s issue during whole process.

- Issue Debit Note to Buyer/ Factory or make CAF (Claim Approval Form)

2. JOB FOR SAMPLE (SMS) SHIPMENT:

- Receive SMS chart from MD for arrange shipment

- Work with Factory for shipment plan.

- Send Booking request with FWD to get space.

- Send all related docs to factory for making export customs docs.

- Follow with MD (or Factory) about handover Cargo to FWD.

- Making Invoice on WFX and making others docs.

- Send shipping docs to FWD on shipment date.

- Update Buyer’s system after shipment date.

3. ACTIVITIES ON WFX SYSTEM:

- Base on PO information and create PI

- Make LC application in case of payment term is L/C

- Update production shipment and create Invoice.

- Finish Clearance for Pending Supplier Invoice

- Checking status of Buyer’s Payment and Supplier’s payment.

- Update Sampling Dispatch to create Invoice for Samples shipment

- Update Sample Shipment

- Issue Debit Note, Credit Note, CAF, Report. And adjust payment to collect Debit Note, Credit Note.

Job Requirement

-          Graduated with a major in logistic, supply chain management.

-          Able to use English (both skills: speaking and writing).

-          Good at Microsoft office: word, excel

-          At least 5 years of experience as the same role, experience in garment industry is preferred.

-          Flexible, able to act independently

-          Pro-active problem solver

-          Self-motivated, team player, prepared to work under pressure