Hòa Bình - Senior Administration Specialist

Job Description

Main Task

- Order and manage all office supplies, consumable materials, tools and equipment of D&E Division

- Support other members of D&E Division for translation of general documentation, incoming documents if so required

- Arrange car for staff transportations for D&E Division when need by coordination with Company Administration department

- Attend and prepare Meeting minutes of D&E Division

- Prepare the petty cash payment of D&E Division

- Support other members of D&E Division for document photocopy, scanning, achieving, sending, receiving

- Receiving/sending/achieving/recording of incoming/ outgoing documents properly and promptly following Company regulation

- Update of Document Controlling status

Administration role: 40%

+ Order and manage all office supplies, consumable materials, tools and equipment of D&E Division;

+ Support other members of D&E Division for translation of general documentation, incoming/outgoing documents if so required;

+ Arrange car for staff transportations of D&E Division when need by coordination with Company Administration department;

+ Attend and prepare Meeting minutes of D&E Division if so required;

+ Prepare the petty cash payment of D&E Division if so required;

+ Other daily administration tasks assigned by line manager.

Document controlling role: 60%

+ Support other members of D&E Division for document photocopy, scanning, achieving, sending, receiving;

+ Receiving/sending/achieving/recording of incoming/ outgoing documents and all project’s documents properly and promptly following Company regulation;

+ Update and report of incoming/outgoing documents promptly;

+ Update and report of document achieving and recording;

Job Requirement

-        University Degree in Administration field.

-        Over 5 years working at Administration and/or Document control roles in professional organizations/companies.

-        Having experience work with Construction project/company is plus.

-        Well organizing skills;

-        Setting up and management of document controlling system;

-        Good English skills (especially reading and writing skills).

-        Proficient use of Microsoft Office software (especially Word, Excel. Power Point).

-        Go easy with team members, assigned task;

-        Hard working and keen on details;

-        Supportive and contributive with positive  attitude;

-        Honest and responsible.