HR Admin

Job Description

HR/ Admin duties

• Maintain employee files and the HR admin filing system.
• Staff attendance record-keeping.
• Verify and report on benefits payments.
• Monitor and update the Company’s organization chart.
• Develop administration policy and procedures.
• Implement and execute the company rules & regulations for all employees.
• Ensure the office remains in a tidy and orderly manner.
• Control of Office equipment, Office supplies and stationery.
• Liaise with governmental authorities to solve all matters related to the office.
• Support other departments’ activities as required.
• Maintain and manage the leave records.
• Review remittances.
• Assist Line Manager to implement effective Occupational, Health, and Safety activities to make sure they are in compliance with the government and Company regulations & policies.
• Coordinate with related departments as required; compose memos and letters as required.
• Design filing systems and ensure filing systems are maintained and up to date.
• Coordinate with the Finance & Accounting Department to make sure needed documents are in place.
• Perform the purchasing for staff in line with company budget and procedures, research potential vendors, compare and evaluate offers from suppliers for small purchases of departments and for staff team building program, health check-up...
• Negotiate contract terms of agreement and pricing.

Other HR duties

• Support the HR department in recruitment (if assigned), employee engagement, onboarding, evaluation, and termination processes.
• Prepare quarterly office budgets.
• Initiate and take lead in the on-boarding process for new talents when joining a dealer.
• Ensure the relevant HR database is up-to-date, accurate and in compliance with regulations.
• Play a key role in communicating, conveying, and building the company culture.
• Complete reports.

Job Requirement

• College diploma or equivalent in related fields.
• Basic understanding of Human resource functions.
• Spoken and written English.
• Competent in Microsoft Office.
• Excellent communication and interpersonal skills.
• Ability to assist and support others.
• Detail-oriented.