The Marketing Administrative Assistant provides comprehensive administrative and office support to the Marketing team in a pharmaceutical company. This role ensures the smooth operation of marketing activities, including support for brand activities, and contributes to the efficient execution of marketing plans and strategies.
Assist with daily administrative tasks including data collection and entry, filing, and organizing documents.
Process supplier contracts, payments, invoices, project briefs, and other relevant documents for approval.
Prepare work-related reimbursements and liquidation forms with supporting documents and receipts.
Route documents within marketing and sales to other departments.
Arrange meetings and conferences, schedule appointments, and make travel arrangements.
Assist in logistics planning and setting up for BTL activations, Continuing Medical Education (CME) Programs, conferences, and other special events.
Make necessary room rental, reservation, or catering arrangements.
Coordinate and execute tasks related to marketing campaigns and product launches.
Order and monitor Point of Sale Materials (POSMs) related to category activities, ensuring they are used efficiently and not wasted.
Ensure proper management and use of office supplies.
Prepare and process requests for office supplies and equipment as needed.
Process product returns.
Work on ad hoc marketing projects assigned for training purposes.
Job Requirement
Professional Background
Degree in Business, Marketing, or equivalent experience required.
Competency Requirements
High degree of initiative, proactivity, and attention to detail.
Excellent time management, multitasking, organization, communication, and interpersonal skills.
Resourceful problem-solving abilities.
Strong forward planning and ability to anticipate issues.
Focused, determined, agile, able to work independently and in a team.
Ability to maintain confidentiality.
Experience in project coordination and working with all levels of internal management and external third parties.
Proficient in Windows-based software and other relevant computer applications.
Fluent in spoken and written English.
Willingness and ability to occasionally travel.
job_jobs_detail_job_location
Ho Chi Minh
Lầu 5, Tòa nhà Bảo Việt, 233 Đồng Khởi, P. Bến Nghé, Quận 1, TP. HCM
