Non-Trade Controlling Executive

Job Description

Manage and oversee non-trade accounts payable and cost, is typically focused on overseeing and controlling expenses that are not directly related to the core business operations or trading activities. This includes handling payments for services, operational expenses (such as utilities, rent, marketing, and other overhead costs).

Responsibilities:

• Tracking Payments: Monitoring outgoing payments, including non-trade expenses such as office supplies, marketing, and travel.
• Maintaining Records: Keeping accurate records of all non-trade financial transactions.
• Verifying Reports: Verifying expense reports and ensuring they align with company policies.
• Managing Petty Cash: Overseeing the petty cash fund and ensuring proper documentation of disbursements.
• Reviewing Agreements: Reviewing vendor and service provider agreements to ensure favorable terms.
• Negotiating Discounts: Negotiating with vendors and service providers to secure discounts and better payment terms.
• Tax Compliance: Tracking and paying sales and use tax on relevant invoices.
• Financial Analysis: Analyzing accounts and preparing reports to provide insights into the company's financial status.

Expected Results:

• Cost Control: Effective management of non-trade expenses to stay within budgetary limits.
• Process Efficiency: Streamlined processes for handling non-trade accounts payable, leading to quicker turnaround times.
• Financial Accuracy: Accurate recording and reporting of financial transactions to ensure reliable financial statements.
• Vendor Satisfaction: Maintaining good relationships with service providers through timely payments and clear communication.
• Regulatory Compliance: Ensuring all non-trade financial activities comply with relevant laws and regulations.
• Financial Insights: Providing valuable insights into cost-saving opportunities and financial performance through detailed analysis.

Job Requirement

• Bachelor degree in accounting, finance, or a related field is essential.
• 2-3 years of experience in purchase-to-pay or accounts payable team.
• Strong knowledge of accounting principles, practices, and procedures.
• Familiarity with the specific industry's revenue streams and financial practices can be crucial
• Experience in managing teams and leading financial operations is often required (just for Senior level)
• Proficiency in financial software, ERP systems, and advanced Excel skills are typically necessary
• Data processing skills: collect from multiple sources, clean, identify anomalies. (Excel is a must)
• Efficiency mindset: find ways to automate tasks, design templates or propose solutions that can be reproducible and transferable with ease
• Analytical Skills: Ability to analyze financial data and extract meaningful insights for expenses optimization.
• Communication Skills: Excellent communication and interpersonal skills are necessary for dealing with internal teams and external suppliers
• Problem-Solving: Identifying and resolving issues that may impact revenue or financial reporting