OPERATION & ADMIN SUPERVISOR

Job Description

- Manage & create customer profile, product, price on FAST system.

- Support Sales Admin to receive and perform the POs from clients/customers: Prepare & issue delivery note, VAT invoice.

- Coordinate with Warehouse staffs & driver or transport services for delivery and pay for their service.

- Daily sales report, close and calculate monthly & quarterly Sales bonus, Sales incentive.

- Prepare Sales contract & other administrative documents.

- Purchase office & warehouse stationeries & materials, facilities.

- Supplier’s payments follow up with Accountant.

- Support some HR activities when needed.

- Inventory follow up (including return / exchange damaged products if any).

- Coordinate & place PO to Local Factory & prepare Semolina for Instant Pasta production.

- Import – Export Management:

+ Communicate with Export team in France:

· Place and confirm PO (finish goods & semolina)

· Check and confirm supporting documents of PO: Invoice, Bill of Lading, Certificates.

· Follow up the vessel.

+ Communicate with local forwarder:

· Check the quotation for their logistic service

· Provide them the right / correct documents for clearance

+ Supervise & coordinate with Warehouse staffs to make the products to be ready for sale after clearance: fumigation, sub-label, re-packaging if needed.

- Product registration, product specification, Factory certification

- Gather supporting documents to transfer to Accountant for monthly close, collaborate with Accountant to make sure the closing figures is correct (outstanding, inventory, invoices,…).

- Other tasks as assigned by superior