Operations Coordinator - Receptionist (Dist. 9 - HCMC)

Job Description

In charge of managing/controlling lobby and front desk areas of Milwaukee factory at Saigon High Tech Park, District 9, HCMC

Under Factory Operations Management Department Location: At lobby front desk of Milwaukee factory in Saigon High Tech Park

Shift rotation: Morning 6:30AM – 3:00PM | Afternoon 11:00AM – 7:30PM (From Monday to Saturday)

VISITOR ARRANGEMENT:

- Serve visitors by greeting, welcoming, and directing them appropriately.

- Notify relevant employees/departments when visitors arrive.

- Cooperate with security team to comply the process of factory entry registration for visitors. Follow security procedures, such as monitoring the logbook and issuing visitor badges by using visitor controlling systems to grant access for visitor cards.

- Control access door cards.

- Keep an eye on security and telecommunications systems of lobby and office

- Answer visitors’ questions, calls, and emails, and provide them with the relevant information

- Support controlling and maintaining locker area for visitors

- Sign for deliveries and ensure all mails and packages delivered to company

ACCESS DOOR SYSTEM MONITORING FOR EMPLOYEE:

- Work on system to grant access for employees. Double check and cooperate with relevant departments to maintain the Matrix of access door for each level.

- Check and raise the issue related to access door system.

- Other tasks as appointed by department manager

Job Requirement

- College and above; Major in Business Administration, English, Chinese or other related subjects.  

- Minimum 1 year in similar position. 

- Be able to comfortably use English, Chinese is a plus; English: Verbal communication + Written  

- Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, Outlook) 

- Excellent time management skill, have ability to prioritize work

- Strong organizational skills especially multi-tasking

- Attention to details and problem-solving skills

- Helpful and friendly demeanor Ability to stay calm under pressure