Personal Assistant to Head of Finance & Supply Chain (Contractor)

Job Description

· Administrative Support tasks:

• Provide administrative assistance to the Head of Finance + Head of Supply Chain and manage tasks related to their office.
• Maintain the Heads’ calendar, schedule meetings, and handle appointments.
• Prepare meeting materials, correspondence, and other communication on behalf of the Heads.
• Logistic Arrangements: Coordinate and manage logistics for various financial events, meetings, and conferences. This includes arranging venues, travel, accommodations, and catering.
• Supplier Coordination: with suppliers and vendors to ensure timely delivery of materials, equipment, and services needed for financial events or projects.

· Event Preparation:

• Financial/Supply Chain Events: Assist in organizing workshops, seminars, or conferences. This involves in supporting in planning, scheduling, and ensuring all necessary resources are in place.
• Budgeting: Collaborate with the finance team to create event budgets, track expenses, and manage costs effectively.
• Documentation: Prepare and maintain documentation related to events, including contracts, invoices, and agreements.

· Communication and Coordination:

• Internal Communication: Liaise with other departments within the organization to ensure seamless coordination for financial events.
• External Communication: Interact with external stakeholders, such as suppliers, sponsors, and event participants.
• Timely Responses: Handle routine correspondence, inquiries, and requests related to financial events promptly.