Personal Assistant

Job Description

A. Executive Support

-Manage and prioritize executive’s calendar, appointments, and meetings.
-Prepare meeting agendas, minutes, and follow-up action items.
-Assist in preparing presentations, reports, and briefing documents.
-Coordinate travel itineraries, accommodations, and logistics.

B. Administrative Management

-Maintain filing systems, documentation, and confidential records.
-Handle expense claims, reimbursements, and basic financial tracking.
-Assist in processing documents such as contracts, forms, and approvals.
-Support daily workflow management for the executive.

C. Office & Cross Department Coordination

-Communicate with internal teams to follow up on pending tasks and deadlines.
-Liaise with external partners, customers, and suppliers on behalf of the executive.
-Coordinate departmental requests, scheduling, and administrative tasks.

D. Project & Task Support

-Support small projects, market research, and data collection as assigned.
-Track progress of strategic initiatives and report to executives.
-Coordinate events, meetings, and organizational activities.

E. Confidentiality & Professional Conduct

-Handle sensitive information with strict confidentiality.
-Represent the executive professionally in all communications.
-Maintain a high level of discretion and trustworthiness.

BENEFIT:

-Income: Negotiable, based on capability and experience

-Lunch allowance: Provided in accordance with the Group’s regulations

-Benefits: Entitled to full Group benefits, including holiday and Tet bonuses, birthday gifts, support for weddings, funerals, illness, etc.

-Working time: Flexible working hours, no timekeeping required; performance-based management

-Training & development: Provided with professional training, working in a professional environment with opportunities for career advancement

Job Requirement

- Bachelor’s degree in business, management, or equivalent experience

   - 2 - 3 years of experience in administrative, high level customer care or related field

   - Proficiency in MS Office (Word, Excel, PowerPoint) and other presentation tools

   - Strong organizational, multitasking, and time-management skills

   - Appropriate business communication skills in both Vietnamese & English and able to socialize with business partners in good business manner

   - Team player with a proactive, reliable growth mindset attitude and able to work under pressure with high accuracy by paying attention to the details