Procurement Coordinator cum Document Control Officer

Job Description

The duties and responsibilities of Procurement Coordinator cum Document Control Officer include but is not limited to:

• Carry out the procurement of necessary equipment and materials for the Building and Facilities Management Department (BFM), ensuring that the procurement process complies with regulations and meets usage needs;
• Participate in preparing technical bidding documents;
• Document management: Classify, archive, and manage all documents of the Department;
• Translate documents and materials from Vietnamese to English;
• Support data management;
• Receive request from users via Helpdesk system;

Job Requirement

1. Qualification: Bachelor's degree in Economics or Administration or equivalent

2. Experiences: 

• Minimum 5 years in public procurement.
• Experience working in public procurement management position in large projects

3. Knowledge:

• Have in-depth knowledge and skills in of procurement and bidding according to legal regulations
• Adequate knowledge of public procurement regulations
• Basic understanding of operating technical systems such as electricity, water, air conditioning...
• Ability to translate documents into English
• Excellent in office softwares (Word, Excel, PPT, Autocad, …)
• Ability to understand and analyse data and produce coherent reports to present to senior management

4. Skills

• Fluent in both oral and written English, fluently use English in discussions/meetings and prepare English report
• Excellent in office softwares (Word, Excel, PPT,…)
• Good communication, teamwork, problem solving

5. Behaviours required

• High responsible and professional
• Open, willing to collaborate and learn new things
• Respect for cultural background of staff, students and partners