PROCUREMENT STAFF

Job Description

1. Procurement & Supplier Management

• Source and evaluate suppliers for raw materials, components, and finished products.
• Negotiate contracts, pricing, and terms with domestic and international suppliers.
• Ensure supplier compliance with quality standards, delivery schedules, and contractual agreements.
• Build and maintain strong relationships with suppliers to secure the best pricing and service levels.

2. Import & Export Operations

• Handle the import and export of materials and products, ensuring compliance with international trade laws and regulations.
• Work with customs brokers, freight forwarders, and shipping companies to ensure smooth clearance of goods.
• Prepare and review shipping documents (e.g., invoices, bills of lading, packing lists, customs declarations).
• Stay updated on import/export regulations, tariffs, and duties to minimize costs and avoid legal issues.
• Monitor international shipping routes and select the most cost-effective and reliable transportation methods.

3. Inventory & Order Management

• Coordinate with warehouse and logistics teams to track incoming and outgoing shipments.
• Ensure that materials and products are stocked at optimal levels to avoid shortages or overstocking.
• Process purchase orders, monitor order status, and follow up with suppliers to meet delivery timelines.
• Maintain accurate records of purchases, supplier agreements, and inventory reports.

4. Cost Optimization & Budget Management

• Analyze purchasing trends and negotiate better pricing and payment terms with suppliers.
• Identify cost-saving opportunities in procurement and supply chain management.
• Assist in budget planning and ensure that purchasing activities align with financial targets.

5. Compliance & Risk Management

• Ensure all procurement and shipping activities comply with company policies, industry standards, and international trade laws.
• Monitor risks associated with global sourcing, such as currency fluctuations, political instability, and supply chain disruptions.
• Implement contingency plans for alternative sourcing in case of supplier or shipping issues.

6. Reporting & Documentation

• Maintain detailed records of purchases, contracts, and supplier performance.
• Prepare reports on purchasing activities, cost savings, and supply chain efficiency.
• Use procurement software or ERP systems to manage orders and track procurement KPIs.

Job Requirement

• Bachelor's degree in Supply Chain Management, Business, Logistics, or a related field.
• Experience in purchasing, procurement, or supply chain management (preferably in an import/export environment).
• Strong knowledge of international trade, shipping regulations, and customs clearance.
• Proficiency in using procurement software, ERP systems, and Microsoft Office.
• Excellent negotiation, communication, and organizational skills.
• Ability to multitask, solve problems, and work effectively under tight deadlines.
• Experience in working with freight forwarders, customs brokers, and international suppliers is a plus.