Project Administrator

Job Description

• Provide full secretarial and admin support to the project team and department
• Develop and maintain a proper and user-friendly file and document control system for recording and tracking of all related documents as well as for the efficient management
• Perform data-entry, recording, printing and filing duties
• Attend meeting, take minutes of meeting and maintain records for the operations and project team
• Follow up project schedule & collect questions, complaints, feedback from clients and give solutions
• Follow up payment term, claims process of assigned projects
• For some specific big projects: follow up all documents requested, double check on claims from local suppliers, follow up payment from customers, provide support if needed/ required.
• Follow up project logs updated by each division, to proactively prepare: resource, equipment, time management for project team
• Assist to collect, check staff claims and invoices; to prepare, submit and follow-up the various order (if any); to keep stock of material supplies for the department
• Assist to monitor payment schedule and status, cooperate with division admin & accountant team.
• Double check all expenses raised for Project Manager to approve and undertake any ad-hoc admin duties as required

Job Requirement

* Requirements:

• Proficient in MS Office applications (Excel, Words & Power Point) and in four skills of English communication.
• Professional and pleasant personality with good written and verbal communication interpersonal skills (will interact with many parties: sub con, divisions, site sup team, local suppliers, clients, accountant, managers…)
• Proactive, well organized, detail-oriented, highly resourceful and follow up skills.
• Willing to learn, multiple tasks and be able to work in a fast – paced environment.
• Good at time management and planning skills.
• Work independently as well as in a team.

* What we offer:

• Competitive base salary + monthly bonus + 13th salary
• Social Insurance is fully covered after probation
• An open and dynamic English working environment & promotion opportunities
• Great chance to develop through on-the-job training methods  

* Working location: 117 Nguyen Du, Ben Thanh Ward, District 1, Ho Chi Minh City

* Working time: 8:00 – 17:30; Monday – Friday