Project Coordinator Cum Administrative Assistant

Job Description

Sales Management

• Check order receiving channels
• Create and update project status on Odoo
• Send quotes according to customer requests and track quote results with customers
• Participate in meetings and support customers with issues related to quotes and services.
• Work with Project team on delivery deadlines/schedules, delivery items and timely updates to customers.
• Monitor and set sales forecasts & monthly revenue targets.
• Prepare monthly revenue reports & submit revenue reports to receivables accountant and BOD on time
• Explain transaction details to the receivables accounting department
• Support the receivables accounting department when there are related incidents
• Prepare sales documents for exhibitions

Project Management

• Determine customer needs & contact the project manager/team leader in charge to handle customer requests
• Meeting/Contacting customers to clarify project requirements and update project progress
• Monitor delivery schedules/deadlines and delivery items committed to customers
• Verify committed delivery content with Project team before delivery & proceed delivery
• Monitor & create production performance report

Purchasing

• Receive purchase request from PM
• Prepare purchase request documents
• Track purchase request status
• Keep track of sales documents
• Prepare payment documents

Office Coordination

• Receive requests from PM and send requests to relevant departments
• Track request status Assistant to PM & Legal Representative