Purchasing Supervisor

Job Description

I. Key Objectives

Ensure the purchasing process to be carried out efficiently and in compliance with regulations and company policies.

II. Position-Specific Tasks & Responsibilities

· Receiving purchase requests from departments; making POs, contracts in accordance with the company's procedures, tracking orders to ensure the plan, updating information to the departments.

· Lead all aspects of the material sorting/negotiating/ purchasing process, from identifying needs to securing the right materials at the best price.

· Search and evaluate suppliers of goods and materials according to the standards proposed by the requesting department.

· Manage orders and solving issues with suppliers such as: making, tracking, negotiating on price, quality, warranty policy, returning goods.

· Developing a supplier system and surveying the prices of frequently purchased goods or goods that have been planned to buy.

· Work with suppliers to handle unqualified goods, goods in need of warranty, inventory (return, exchange, price compensation, discount, etc.) when necessary.

· Review and evaluate the supplier situation and make a note to the Head of Department to solve and avoid risks in the next batch of orders.

· Collect information for negotiation, determine the quantity of goods to buy in order to negotiate the best possible price and service quality.

· Follow up the quality after the goods have been delivered, make payment procedures for the supplier.

· Make Bill of Material ( BOM) and send to Production timely.

· Manage and suggest sollution for slow moving material in stock.

· Prepare weekly, monthly, or other relevant reports at the request of the head of the department.

· Manage all purchasing documents, asking import shipping docs and forward to Logistics.

· Review purchase orders to ensure accuracy before placing orders.

· Respond to comercial team when having request to check material leadtime, checking calendars and preparing necessary documents to secure materials efficiently.

· Work with functional teams (Production, Quality…) to smooth the operation.

· Lead and develop team.

· Other related tasks as assigned by the superior.