Receptionist cum Admin

Job Description

- Visitor Management: Greet and assist visitors, ensuring proper sign-in and directing them to the appropriate staff members.

- Mail and Communication Management: Handle incoming and outgoing correspondence, ensuring timely distribution to relevant departments.

- Office Facility Management: Oversee and ensure the proper functioning of the company’s facilities and office operations.

- Safety and Hygiene Oversight: Monitor and manage office-related matters concerning safety, security, and cleanliness.

- Stationery and Equipment Monitoring: Track and manage office supplies, equipment, and facilities to ensure smooth day-to-day operations.

- Expense Management: Handle office-related payments, including rent, utilities, phone bills, express deliveries, taxi services, food and beverages, etc.

- Travel and Accommodation Coordination: Arrange transportation and lodging for employees, manage visa applications, and assist with work permits for visitors.

- Employee Support Services: Serve as a point of contact for employees’ administrative needs, such as requests for office supplies, equipment, and general office inquiries.

- Meeting and Event Coordination: Organize and schedule meetings, conferences, and office events, including booking meeting rooms, arranging catering, and preparing necessary materials.

- Ad Hoc Tasks: Perform additional administrative duties as assigned by the Board of Directors (BOD) and Heads of Departments (HOD).

Job Requirement

Education background requirements: Bachelor of relevant experience.

Experience/Industry requirements:

• 2-4 years of experience in an administrative, office management, or secretarial role is usually required.
• Good appearance and excellent communication skills
• Exceptional ability to multitask, prioritize tasks, and manage time efficiently
• Strong attention to detail to ensure tasks are completed accurately and on time
• Ability to troubleshoot and solve basic office-related problems proactive
• Good command of English, both written and spoken
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office software, with the ability to quickly learn new tools. Knowledge of basic IT support (printers, meeting room tech) is a plus

Competency requirements:

• Management: The ability to plan, prioritize, and manage time efficiently to meet deadlines and balance tasks, boosting productivity.
• Centric: Build strong customer relationships and deliver customer-centric solutions.
• Communicates confidently and professionally, respecting the audience, engendering confidence and trust from external stakeholders and from individuals, teams, departments, and the company
• Accountability & Ownership: Plans and balances a range of tasks, assignments, projects, and resources. Is able to cope with conflicting demands without undue disruption in order to get things done

Benefits

• Onpoint's policy