Receptionist cum PA

Job Description

ASSISTANT TO GM
• Support travel arrangement for GM such as visas, transportation and accommodation
• Assist GM to organize appointments and meetings, conference calls, management team meeting
• Coordinate and update travel plan of the Management team
• Handle other services such as housing, car rental, security, utility, gym, children’s school fee….
HR OPERATIONS
• Administer staff celebration activities (birthday, staff gifts...)
• Leave Records: Maintain and update business travel and leave records.
• Assist HR Department in other HR administrative tasks as assigned.
• Be in charge of administrative formalities for expatriate staff (visa, work permit, resident card...)
• Responsible for any starting administration procedures for new staff
• Organize and coordinate business travel and accommodation requirements for staff and visitors.
• Periodically review performance of travel agency, hotels and propose any changes to the Management.
• Provide a professional reception both in greeting visitors and taking telephone calls
OFFICE ADMINISTRATION:
• Greet and channel visitors (visitors sign in/out the office) and provide H&S Site Induction.
• Distribute couriers, mails to receivers and arrange all outwards correspondence on time.
• Supervise and provide coaching to the tea lady