Sales Administrator

Job Description

1. Sales support in HCM and HN:

• Prepare samples, sample board, tender docs (soft copy and hard copy)
• Support on all docs printing, signing by BOM then sending out for both HCM and HN if any
• Costing (for final stage / contract stage / revise if any)
• Quotation for small jobs / stock sales if urgent to support Sales team / DM
• Draft Contract with clients
• Filing hard copy and scan soft copy docs for recording, tracking
• Communicating with Suppliers in emails re price, freight, lead-time / stock confirmation before signing contract
• Making Invoice report / contract report in Excel file monthly
• Keep tracking all information to dashboard

2. Working with Sub cons/ Installers:

• Draft Contract with Subcon
• Printing, sending contracts to Subcon and scan to record
• Coordinate with F&A, Salesman, Project to claim payment

3. Follow up related Logistics activities:

• Preparing PO, revised PO per accountant request, submit relating docs
• Follow shipment with Logs team, inform ETD-ETA to sales team / clients

4. Coordinate with F&A department for related tasks:

• Bonds (advance payment, performance bond, payment bond, warranty bond, etc.)
• Create SO and send to accountant and warehouse for goods delivery to site
• Provide status of receivables / aging inventory
• Coordinate with DM/Accountant using/update Odoo to Send Sales rolling forecast to accountant 2 times of months per Manager’s template
• Prepare / Revise & submit document for project; subcon's payable issue

5. Support and collaborate with Project Team during project:

• Prepare prelim sheet from Site Sup when project admin is overload
• Send handover sheet for project team after signed contract
• Check sample of local materials for sales team to submit for clients
• Assist Project Team on Technical Data System (TDS), product information, claim docs in needed

6. Warehouse management:

• Provide goods’ information (size, picture, weight, Material Safety Datasheet (MSDS))
• Arrange goods delivery to site
• Check delivery cost from warehouse to client’s site to provide admin
• Provide label of product description in Vietnamese for inland transportation

Job Requirement

* Requirements:

• Can communicate in English and Vietnamese
• Proactive, careful, well organized, detail-oriented, highly resourceful and follow up skills
• Good problem solving and analytical skill
• Willing to learn, multiple tasks and be able to work in a fast – paced environment
• Good at time management and planning skills
• Work independently as well as in a team

* What we offer:

• Competitive salary + monthly bonus + 13th salary 
• Social Insurance is fully covered after probation 
• An open and dynamic English working environment & promotion opportunities 
• Great chance to develop through on-the-job training method