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Ngân Hàng TMCP Sài Gòn - Hà Nội ( SHB )

Trợ lý Giám đốc Khối Chuyển đổi (Executive Assistant)

Ngân Hàng TMCP Sài Gòn - Hà Nội ( SHB )
Location

Ha Noi

Maps
  • Updated

    11/11/2024

  • Industry

    Banking

  • Job type

    Permanent

  • Salary

    Competitive

  • Experience

    5 - 10 Years

  • Job level

    Experienced (Non - Manager)

  • Deadline to apply

    10/12/2024

Benefits

  • Insurance
  • Travel
  • Allowances
  • Uniform
  • Incentive bonus
  • Healthcare
  • Training Scheme
  • Business Expense
  • Annual Leave

Job Description

  • Review strategic, tactical and operational proposals when required, to assess scope, business case, implementation plan, etc advice the Chief Transformation Officer of proposal details, impact and next
    steps
  • Prepare position papers, board papers, memo’s and business emails to C suite
  • Calendar and Schedule Management: Oversee and manage the executive’s complex calendar, scheduling meetings, conferences, and travel arrangements. Ensure efficient time management by prioritizing commitments and anticipating needs.
  • Meeting Coordination: Organize and prepare for executive meetings, including drafting agendas, assembling materials, and taking detailed minutes. Track and follow up on action items to ensure timely completion.
  • Communication Management: Serve as the primary point of contact for the executive, managing correspondence, calls, and email communication. Respond to inquiries on behalf of the executive, ensuring professional and timely responses.
  • Travel Coordination: Plan and coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries. Manage travel changes as needed and ensure all travel logistics run smoothly.
  • Document Preparation and Management: Prepare reports, presentations, and other executive-level documents. Ensure accuracy, quality, and timely completion of all materials.
  • Confidentiality and Discretion: Handle highly confidential information and sensitive matters with discretion, ensuring the integrity and privacy of all interactions and materials.
  • Team Liaison: Act as a liaison between the executive and internal/external stakeholders. Foster effective communication and ensure the executive remains updated on key organizational developments.

Job Requirement

  • Educational Background: Bachelor degree.
  • Work Experience:
    • At least 5 years (>10 years preferred) Proven experience as an Executive Assistant, Senior Administrative Assistant, or similar role supporting C-level executives in Financial services industry in Vietnam or large international organisations.
    • The preferred individual will have at least 5 years of senior project manager experience for large international organisations, with a proven track record of problem solving skills in a fast paced and dynamic environment.
  • Skills:
    • Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
    • Exceptional Organizational Skills: Ability to manage multiple priorities, stay organized, and ensure seamless execution of tasks. Ability to handle changes to schedule and priorities on short notice.
    • Strong Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
    • Problem-Solving: Proactive and resourceful in anticipating challenges and finding solutions independently.
    • Attention to Detail: High level of accuracy and attention to detail in all tasks and documentation.
    • Time Management: Strong time management skills, with the ability to manage competing priorities effectively.
    • Confidentiality: Ability to handle sensitive and confidential information with the utmost professionalism.
    • Proactive Mindset: Forward-thinking and able to anticipate the executive’s needs in advance.
  • Personal Qualities: Strong interpersonal skills and ability to work in a fast-paced environment.

More Information

  • Degree: Bachelor
  • Age: Unlimited
  • Salary: Competitive
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