IMPORT & EXPORT EXECUTIVE

Responsibilities

1. Custom clearance

• Follow shipping schedule from Purchasing/Others to Prepare customs & Quarantine documentation and ensure that shipments meet all applicable laws to facilitate the import/export of goods.

• Coordinate with suppliers, forwarders, others to properly adjust import/export documents such as invoice, packing list, contract, valid charges, certificate of origin, health certificate, phytosanitary, etc...

• Follow up the shipments and settle issues arising under responsibility

• Monitor vessels/aircraft schedules, continuously update relevant departments, discuss and process appropriate action plans.

• Monitor the status of declarations, tax/fee debts, coordinate with accountants and service parties for quick processing.

• Monitor container deposit, local charge fees and shipment-related fees, ensuring fees are paid and refunded in full and on time.

• Cooperate with related departments to control & solve issues arising about shipping schedule.

• Inform the status of the shipment and date arrival to warehouse

• Prepare the list of production date and expiry date to Customs and Quarantine department each shipment

• Follow up and report the sample taken by Quarantine agency and Customs at warehouse, port & airport then inform warehouse to take back sample

• Follow all sanitary certificates from Quarantine department

• Follow sanitary certificate of animal products to pass to warehouse

• Update/Save the import/export documents of each shipment on server.

• Meeting and dealing with customs if any prices declared need to be re-checked before/after custom clearance.

2. Import/export permits:

Periodic check deadline and prepare documents to ask license of processed animal products; Fresh and Frozen Meat; seafood; etc. every 03 months and when necessary.

3. Import/ export laws:

• Check any sources to get the new or update regulation on foods importation/exportation + license + requirement from government.

• Update and inform new regulation on importation/ exportation if have any changes.

• Contact related embassies/ consulates for any troubles of new import/export law

• Check necessary import/export procedures and documents according to regulations, HS codes and tax rates for new items as requested by superiors and other departments.

• Make recommendations to management concerning staffs and improvement of procedures.

• Perform all other tasks as requested

4. Admin:

Support when necessary, will be discussed during interview, such as:

• Ask quotation and purchase equipment, material, etc… according to requisition for daily operations.
• Other tasks assigned by Line manager

• Bachelor’s degree/Study in import-export qualification.
• Good translation, writing and verbal communication skills in English & Vietnamese.
• Well knowledge about regulations relating to importing & exporting food & beverages.
• Working knowledge of office equipment
• Computer skills:  Proficiency in MS Office, searching information on internet
• Careful, detailed, strict, high responsibility sense
• Hard-working, agile, good observation, analytic and problem-solving skills.
• Teamwork and independent working ability.
• Multi tasks with active and good attitude.        
• Good organization and time management skills.          
• Honest, trustworthy, respectful and flexible