Logistics Staff

Job Summary

The Logistics Staff (Payment) is responsible for coordinating with the Accounting team to ensure timely, accurate, and complete payments to logistics service providers, including trucking vendors, carriers, and freight forwarders. The role also supports shipment documentation, vendor management, and cost control initiatives.

Key Responsibilities

Payment Management

• Verify and process payments for trucking vendors, carriers, and freight forwarders.
• Monitor logistics costs and prepare cost reports for Import, Domestic, and Air shipments.
• Follow up on contracts, quotations, annexes, and vendor onboarding documentation.
• Support cost-saving and continuous improvement initiatives within logistics operations.

Shipment Documentation

• Receive shipment plans from planners and prepare required documentation for direct shipments.
• Review draft bills and supporting documents for payment processing.
• Handle local charge payments for direct shipments.
• Prepare and submit Shipping Instructions (SI) for air shipments.
• Verify air freight invoices and maintain shipment records.
• Track shipment arrivals and update shipment status accordingly.

Vendor & Compliance Management

• Communicate payment status and payment-related updates to vendors and freight forwarders.
• Ensure vendors and logistics partners comply with company payment procedures and requirements.

Administrative Support

• Provide administrative support to the Logistics team.
• Perform other duties assigned by the Department Head.

Requirements

Education

• Bachelor's degree in Accounting, Finance, Logistics, Import-Export, Supply Chain, or related fields.

Experience

• Minimum 1–2 years of experience in Logistics, Freight Forwarding, Shipping, or related functions.
• Experience working with international freight forwarding companies or shipping lines is preferred.

Skills

• Strong time management and organizational skills.
• Good communication and problem-solving abilities.
• Proficient in Microsoft Office, especially Excel.
• Good English communication skills (both written and spoken).

Personal Attributes

• Detail-oriented and highly accurate.
• Honest, responsible, and disciplined.
• Strong customer-service mindset.
• Proactive, continuous improvement-oriented, and eager to learn.
• Able to work effectively in a fast-paced environment.

Performance Expectations

• Ensure payments are completed accurately, fully, and on time.
• Support annual logistics cost optimization targets.
• Maintain shipment documentation accuracy and compliance.
• Complete assigned tasks within agreed timelines.