Project Coordinator

Job Description

Oversees and manage efficiently assigned projects. Has proactive involvement in the operations – from receiving of documents, custom clearance, delivery, planning, execution and billing.

Prepares spot quotation relative to the project.

Checks, reviews and report the status of the Project to agents, customers & parties involves.

Controls costs of the project - manpower overtime, subcontractor billings, port charges, and other related costs of the project shipment. Further, checks and recommends approval of payment for the suppliers / subcontractors billing invoices.

Oversees the monitoring and accounting of shipment.

Assesses project and contract risks and finds ways to mitigate the risks.

Reviews status and availability of manpower, equipment, and other resources of the company to ensure timely delivery of the project.

Checks the billing drafts prior to finalization of billing invoices, ensures timely sending of final billing to customers, settles billing disputes and assists in the collection of receivables.

Monitors, reviews and actions on WIP and accruals issues and concerns.

Develop sales goals for project Dept and ensure they are met.

Make monthly report and pipeline.

Anticipate a tender schedule of the customer and share with concerned party. Report the result and study the reason for win/failure.

Attends to any other tasks the Vice President - Global Projects/General Director may assign.

COMPETENCIES

Business

Business Acumen: Understands business principles and language, including the fundamentals of finance and profitability. Use this understanding to achieve results and to increase the performance and profitability of the Group.

Customer Orientation: Is focused on identifying and understanding each customer’s needs. Expresses and acts on desire to assist customers in an efficient and friendly manner.

Shaping Direction: Develops and communicates strategies and goals that achieve competitive advantage. Demonstrates a clear understanding of the Group’s strengths, weaknesses, opportunities and threats.

Maximizing Individual Performance: Gives clear directions and ensures others know what is expected of them. Monitors and reviews performance, providing support and guidance to ensure success. Enforces quality standards and agreed upon commitments, addressing performance problems in a timely, tactful but direct manner.

Building and Leading Teams: Knows the talent needs of the team. Attracts and develops the people who can meet those needs. Encourages effective cooperation among team members and between teams. Inspires team spirit and the commitment to achieve high standards of performance.

Personal

Striving for the Best: Challenges self and others to exceed standards and achieve extraordinary results striving for best-in-class. Is not easily deterred when obstacles or delays are encountered.

Results Orientation: Continually seeks to accomplish critical tasks with measureable results. Overcomes obstacles and makes adjustments to achieve results. Focuses self and others to achieve targets aligned with business goals.

Building and Managing Partnerships: Uses interpersonal styles to create and sustain effective relationships with business partners (e.g. suppliers, business partners, industry groups, competitors, governments, unions) and colleagues. Is open to approaches that meet mutual goals.

Constructive Challenge: Contributes to an environment where people at all levels stand up for their ideas and where the status quo can always be challenged for the better.

Job Requirement

Education and Experience

Any combination of education and experience that would likely provide the required knowledge and abilities necessary for satisfactory job performance.

Experience in domestic freight forwarding and courier, logistics a must. Minimum of 5 years including at least 2 years in project position.

A combination of freight forwarding and airline sales or operations experience is a plus factor.

A Bachelor’s degree with major course in Management, Marketing or related discipline. Post graduate degree preferred but not required.

Skills/knowledge

Knowledgeable in Project Management

Computer literate

Good Communication Skills (written and spoken)

Good Presentation Skills