Accounting Executive - Billing Coordinator

We are looking for a skilled Accountant to join our Finance and Accounting team. The role will be responsible for handling tasks related to invoice issuance as well as following up on collections in the accounting books of Ben Line Vietnam

Invoicing & Billing

- Prepare, validate, and issue customer e-invoices accurately and on time.

- Ensure invoices comply with tax, and company policy requirements.

- Match receipt with e-invoices into two systems, operational & e-invoice systems

- Record invoices and receipts into accounting software dailyd

- Check and reply to emails, telephone from customers related to e-invoices

- Coordinate with sales/operations teams to capture all billable transactions, avoiding revenue leakage.

- Maintain proper billing documentation for audit trail and compliance.

- Support monthly closing by reconciling invoiced amounts with collection schedules.

Outstanding & Unbilled Transactions Following up

- Track and prepare and monitor outstanding report customer balances from operation system, AR Ageing from accounting system weekly, monthly and any case by case as per manager’s requirement

- Review and follow up on overdue invoices; send reminders to customers and liaise with other departments for support and assist in provision/bad debt review by providing accurate AR aging.

- Escalate high-risk overdue accounts to line manager with recommendations.

- Reconcile AR Ageing to ensure month-end closing outstanding report updated accurately and tied to Trial balance, or Balance Sheet.

- Investigate unbilled transactions, identify root causes (e.g., missing approvals, pending documents), and resolve issues to ensure timely billing.

- Take care of Credit customers for payment on time, and follow up new customers granted credit term

General Support

- Co-operate closely with finance team, and other departments to solve matters related to payments and collections.

- Other responsibilities, in addition to those mentioned above, as assigned by Finance, Accounting managers and Team leader.

- University/ College degree in accounting or banking field;

- A strong command of spoken and written English is required

- Be Proficient in office applications (Word, Excel, Power Point, Internet, Outlook, etc.);

- Organizing, job analysis, problem solving possible;

- At least 2 years of experience of accounting in Freight Forwarding/Logistics related is advantage;

- Careful, dynamic and ability to hard-working under pressure environment

- Willingness to learn attitude