Admin Officer

Mô tả Công việc

Key responsibilities:

• Manage registration, documentation, and record-keeping processes related to the Fund Management Certificate granted by the State Securities Committee
• Be in charge of logistic works for corporate events/ activities (e.g. AGM, company trip, internal and corporate events,...) including: facility selection, menu planning, transportation arrangements, preparing and distributing invitation, agendas, contract/ vendor negotiation and liaison,.... upon request of Office Manager
• Handle printing corporate stationery (letterhead, envelope, name cards,...) to ensure sufficient and cost-effective
• Explore and propose service providers including office maintenance, doors access control system, office cleaning,... for the review of Office Manager
• Input travel data into ESS for cost control of related HoDs and for checking monthly debit notes provided by travel agencies
• Be responsible for logistic matters related to business travels for staff including air ticket and hotel bookings, visa, travel insurance,... in according with the Business Travel Policy;
• Arrange working visa/ work permit, entry visa, resident permits for expat employees and foreign visitors as and when needed;
• Prepare monthly bills of travel expenses (air tickets, visa, hotel bookings,...), printing service, for the review and approval of Head of HR and Admin