Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization.
Clarify any questionable invoice items, prices or receive signatures.
Obtain proper information and/or data regarding invoice payments.
Assemble invoices to be completed for payment.
Verify and calculate all extensions and totals on invoices (calculating and taking discounts when applicable).
Review invoices and requisitions for satisfactory payment approval.
Check vendor files for any previous payments and assign voucher numbers.
Maintain copies of vouchers, invoices or correspondence necessary for files.
Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures.
Prepare periodic reports (VAT, FCT, etc.) and other records.
Review payment term in draft contracts.
Collect invoices and other related documents for tax purpose.
