Executive Assistant to Managing Director

Mô tả Công việc

Executive Assistant to BoM (50%)

• BoM Document management:

Oversee the efficient and secure processing of documents requiring BoM’s signatures.

Maintain a clear and organized record of all signed/bidding documents.

• Calendar Coordination:

Manage appointments, meetings, and travel arrangements, prioritizing and ensuring adherence

to deadlines.

Resolve scheduling conflicts and communication with internal and external stakeholders.

• Meeting Support:

Assist BoM with ongoing and recurring meetings by coordinating with internal teams.

Prepare logistics, agendas, and briefing materials for meetings. Conduct the MoM.

• Travel Coordination:

Arrange travel for BoM (and their family members) as required.

Coordinate travel and logistics arrangements for another team when business occurs.

• Documents process:

Involve in Visa, Work Permit, TRC, fast track services for BoM.

Process business payments/claim for Management and another team, and manage petty cash.

Administration (50%)

• Front Desk support:

To take care of and welcome guests and company hotline.

Handle incoming and outgoing mail and deliveries.

• Company and department events:

Support and coordinate with stakeholders for company events as assigned.

• Other tasks: As assigned.