Executive Assistant

Executive & Business Support

• Provide comprehensive executive support to the Chief Merchandise Officer in daily business operations.
• Manage the CMO's calendar, meeting schedules, travel arrangements, and business priorities.
• Coordinate cross-functional projects and follow up on action plans to ensure timely execution.
• Prepare business presentations, reports, meeting materials, and executive summaries.
• Track key business initiatives and provide regular progress updates.

Meeting Coordination & Interpretation

• Attend executive meetings with internal stakeholders, suppliers, and international partners.
• Take accurate meeting minutes and ensure timely follow-up on action items.
• Provide consecutive interpretation between English and Vietnamese during meetings, negotiations, and business discussions.
• Translate business documents, reports, contracts, presentations, and correspondence between English and Vietnamese with a high level of accuracy.

Stakeholder & Communication Management

• Serve as a communication bridge between the CMO and internal departments.
• Coordinate with Buying, Merchandising, Supply Chain, Marketing, Finance, Operations, and other business functions.
• Maintain effective communication with local and international partners.

Business Analysis & Coordination

• Support the preparation of merchandising reports and business analyses.
• Consolidate business information and provide insights for management discussions.
• Assist in tracking merchandise performance and business initiatives when required.
• Support strategic projects assigned by the CMO.

Confidentiality & Governance

• Handle highly confidential business information with the utmost discretion.
• Ensure confidentiality of strategic business plans, commercial negotiations, pricing information, and organizational matters.
• Maintain professional conduct when representing the CMO in meetings and business interactions. 

- Qualifications

• Bachelor's degree in Business Administration, Commerce, Retail Management, Economics, Foreign Trade, or related disciplines.
• Minimum 3–5 years of experience as an Executive Assistant, Business Assistant, Executive Coordinator, or similar role supporting senior executives.
• Experience in Retail, FMCG, Consumer Goods, Trading, or Merchandising is highly preferred.
• Experience supporting C-level executives is a strong advantage.

- Skills & Competencies

1. Language Skills

• Excellent English communication skills (both spoken and written).
• Proven experience in business interpretation and translation.
• Ability to communicate confidently with international partners and senior executives.

2. Business Competencies

• Strong understanding of retail operations and merchandising processes.
• Good commercial awareness and business acumen.
• Strong project coordination and multitasking abilities.
• Excellent organizational and time management skills.

3. Technical Skills

• Advanced Microsoft Office skills
• Experience with Microsoft Teams, SharePoint, and collaboration tools.
• Experience with ERP or retail systems is an advantage.

4. Personal Attributes

We are looking for someone who is:

• Highly professional and mature
• Trustworthy with unquestionable integrity
• Discreet in handling confidential information
• Calm under pressure and adaptable in a fast-paced environment
• Detail-oriented and well organized
• Proactive with a strong sense of ownership
• Confident in communicating with senior leaders and external partners
• Flexible and willing to travel when required

5. Preferred Qualifications

Candidates with the following experience will have a distinct advantage:

• Retail or merchandising industry experience.
• Supporting C-level executives in multinational corporations or large local enterprises.
• Experience working with international suppliers and business partners.
• Strong business writing and executive presentation skills.
• Familiarity with merchandising calendars, buying cycles, or category management.