HR & Admin Lead

·       Lead and coordinate day-to-day HR & Administration operations to ensure smooth support for employees and business operations.

·       Handle Employee Relations (ER/IR) matters, including employee inquiries, workplace issues, disciplinary processes and related HR documentation in compliance with company policies and Vietnam labor regulations.

·       Coordinate Compensation & Benefits activities and review attendance, leave, overtime, employee benefits and payroll-related inputs; work closely with the HR team on monthly payroll operations.

·       Coordinate and support recruitment activities for Direct Labor (DL) and Indirect Labor (IDL) based on manpower requirements.

·       Maintain and oversee employee data in the HRIS system (Mywave) and ensure HR records and personnel files are accurate and up to date.

·       Prepare and consolidate HR analytics, regular HR reports and management reports as required.

·       Support and coordinate annual performance appraisal and related follow-up activities.

·       Coordinate Learning & Development activities, including training arrangements, records and follow-up.

·       Support Talent Management activities and employee development initiatives as assigned.

·       Coordinate ESG initiatives, employee engagement activities and related reporting.

·       Support company branding and employer branding activities in coordination with relevant stakeholders.

·       Handle expatriate management, including work permits, visas, temporary residence cards and other employment/immigration-related documentation.

·       Manage and coordinate transportation and accommodation arrangements for expatriates, employees and business visitors.

·       Oversee general Administration activities, including office/factory administrative services, facilities support, supplies and vendor coordination.

·       Review and verify HR & Admin invoices, expenses and supporting documents before payment submission.

·       Handle and coordinate assigned SAP transactions related to HR & Administration and ensure proper documentation.

·       Liaise with internal departments, employees, vendors and external service providers on HR & Administration matters.

·       Act as the key HR & Admin contact for assigned operational matters during the maternity cover period.

·       Perform other HR & Administration duties as assigned

·       Bachelor’s degree in Human Resources, Business Administration or related fields.

·       Minimum 5 years of relevant HR & Administration experience, preferably in a manufacturing environment.

·       Solid hands-on experience across multiple HR functions, including Employee Relations, C&B, Recruitment and HR Operations.

·       Good knowledge of Vietnam Labor Law, Social Insurance and PIT regulations.

·       Experience in HRIS and HR data/reporting; SAP experience is an advantage.

·       Experience in expatriate management, work permits, visas and temporary residence procedures is preferred.

·       Good understanding of general administration, vendor management and payment processes.

·       Good Microsoft Office skills, especially Excel and PowerPoint.

·       Good command of English, both written and spoken. Chinese language skills are an advantage.

·       Strong communication, coordination and problem-solving skills.

·       Detail-oriented, responsible and able to manage multiple priorities independently.

·       Able to coordinate effectively across departments and work with different levels of employees and management