Executive Assistant to BOD Member

Job Description

️ Key Responsibilities
1. Executive & Administrative Support

• Manage the CEO’s schedule, emails, and correspondence with high professionalism.
• Organize and coordinate meetings, appointments, travel arrangements, and events.
• Prepare presentations, reports, and briefing materials for internal and external meetings.
• Ensure confidentiality and discretion in handling sensitive business matters.

2. Business & Project Coordination

• Assist in setting up a healthcare center
• Conduct market research and prepare reports on industry trends, competitors, and potential partnerships.
• Oversee project workflows and follow up on deadlines to keep initiatives on track.

3. AI & Technology Utilization

• Leverage AI-powered tools (e.g., ChatGPT, Notion AI, Microsoft Copilot) to improve efficiency in communication, research, and task management.
• Assist in setting up automation for scheduling, email filtering, and document management.
• Use AI for data analysis, summarizing reports, and drafting business insights.
• Stay updated on AI advancements and recommend useful tools for optimizing business processes.

4. Communication & Liaison

• Act as the primary point of contact between the CEO and internal teams, business partners, and investors.
• Liaise with strategic partners to support business growth.
• Take detailed meeting minutes, track follow-up actions, and ensure timely execution.
• Handle correspondence with stakeholders in both English and Vietnamese.

Job Requirement

• ️ Bachelor’s degree in Business Administration, Healthcare Management, Technology, or a related field.
• ️ At least 3+ years of experience as an Executive Assistant, Personal Assistant, or Project Coordinator in an international work environment.
•  Experience in real estate, healthcare, or membership-based businesses is a plus
• AI Proficiency – Familiarity with AI tools like ChatGPT, Notion AI, Microsoft Copilot, and automation software.
• Tech-Savvy – Comfortable working with Google Workspace, Microsoft Office, CRM tools, and project management software.
• Excellent Communication – Strong verbal and written skills in both English & Vietnamese.
• Strong Organizational Skills – Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Business Acumen – Understanding of corporate operations, business strategy, and project execution.
• Problem-Solving Mindset – Proactive, detail-oriented, and capable of handling challenges independently.