EXECUTIVE ASSISTANT TO CEO

Job Description

1/ Company:

- Involve in developing software/system, KPIs and performance evaluation to all departments, especially HR, Accounting, Sales and Import-and-export department.

- Analyze and synthesize all departments’ reports to present to BOD.

- Involve in problem-solving process to prevent the risk or to enhance the whole operational efficiency.

- Communicate directly and on behalf of CEO internally and externally.

- Support BOD to manage new or special project and new investment (if any)

- Perform other jobs as assigned by CEO.

2/ Import and Export:

- Find the new domestic and foreign suppliers for some special projects.

- Together with CEO and Import and Export’s Management team to manage the whole import and export activities.

- Review and analyze the entire cost and expenses regularly to ensure the accuracy and efficiency.

3/ Sales:

- Support CEO to manage the whole sales activities by reviewing the entire revenue, goals and strategies.

- Analyze new important customers including their potentiality, financial condition and so on to support the business expansion in an efficient and safe manner.

4/ Finance:

- Together with banking team to review the cashflow and entire financial status on a weekly and monthly basis.

- Review and evaluate the current banks to ensure we have the competitive cost, interest rate, exchange rate and so on.

5/ HR:

- Involve in the recruitment process for important positions including screening the CVs, selecting and interview the candidates with HR team before presenting to CEO.

- Discuss and negotiate with the candidates for the job assignment, salary package and so on.

- Manage the payroll and insurance with HR’s management team.

- Provide a bridge for an effective communication

6/ Administrative tasks:

- Manage appointments.

- Prepare and attend meetings, complete the meeting minutes right after the meeting and follow the detailed action plans to make sure all mentioned tasks completed within or before the deadline.

- Arrange the complex and detailed travel plans, itineraries and agendas.

- Support visa’s process, accommodation’s selection and booking and so on to our overseas business partners coming to Vietnam.

- Take care of important members and business partners on a regular basis like selecting appropriate gifts, sending notes and so on for the special occasions.

- Drafting the important contracts, documents and official letters when assigned.

- Manage the website, social media to ensure the company image and provide the effective PR strategy.

Job Requirement

- At least 5 years of experience in an equivalent position of an import-export company or Import-Export Manager position.

- Female: Age from 30 - 40.

- Bachelor’s degree or Master’s degree with majors in Business Administration, Foreign Trade, International Business and Finance.

- Professional Knowledge: Incoterms, Import-export business, Customs and Finance.

- Fluent in English: listening, speaking, reading, and writing. Knowing Chinese is a plus.

- Proficient in Microsoft office (Outlook, Word, Excel and Power Point).

- Excellent in communication (both writing and verbal), problem solving and negotiation.

- Logic, analytical, growth and strategic mindset.

- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

- Extremely careful, dynamic, enthusiastic and high sense of responsibility.