Officer for Language Center

Job Description

The duties and responsibilities of Officer for Language Center and Foundation Year (LCFY) include but is not limited to:

• Developing timetables, organizing and booking classrooms, and updating the digital timetables on the VGU website;
• Filling out salary timesheets for all English instructors and Vietnamese lecturers in the science courses of the LCFY throughout each learning phase and semester;
• Offering consultation to FY students on their self-learning or related problems;
• Managing textbooks and teaching materials and meeting the requirements of all English and German instructors;
• Making examination schedules for instructors and students in the foundation year, and supervising the execution of FY courses and examination observations throughout the semester;
• Making, supervising, and saving attendance/classroom participation lists for all the FY courses;
• Updating and uploading examination results of all courses in the SIS system;
• Reporting students' learning outcomes after they complete the foundation year to Presidential Board;
• Organizing course evaluation for the LCFY;
• Participating in organizing language courses for international companies and finding new partner companies, if possible;
• Assisting in updating relevant web pages for the LCFY;
• Supporting the organization of VGU big events such as Opening Ceremonies, Conferences and student recruitment activities;
• Supporting the Department of Student Recruitment by answering questions about the study programs during the recruitment season;
• Taking over responsibilities of other assistant(s) in the LCFY in case of sickness, annual leave, or other unexpected situations;
• Getting involved in organizing VGU's entrance examinations and English placement tests;
• Taking part in developing and organizing of the Unit of Foreign Languages and Examination Training.

Job Requirement

1. Qualification: Bachelor's degree in business administration, economics, social sciences or related fields

2. Experiences: 

• A minimum of 3 years of experience in a similar administrative role
• Experience of working in an international higher education institution is preferred

3. Knowledge:

• Knowledge and skills in the higher education administration

4. Skills

• Fluent in both oral and written English, fluently use English in discussions/meetings and prepare English report;
• Excellent in Microsoft Officeoffice software (Word, Excel, PPT,…);
• Excellent interpersonal and communication skills and ability to work collaboratively;
• Strong negotiation skills;
• Ability to work on own initiative and to deadlines.

5. Behaviours required

• Highly responsible
• Open, willing to collaborate with faculty and staff in different departments and faculties at VGU
• Innovative and dynamic
• Capable of working under pressure