31/01/2025
Permanent
10 Mil - 14 Mil VND
1 - 3 Years
Experienced (Non - Manager)
28/02/2025
Front Desk Service
• Receptionists have to be an image of the company.
• Provide a friendly, welcoming, and professional first impression to all & ensure all exiting guests receive a personalised, friendly and courteous farewell.
• Maintain high standards of presentation in the reception area and office operation duties.
• Register incoming visitors/guests using the Visitor Management System, ensure guests and visitors are appropriately attended to, accommodated, facility provided and comfortable for the duration of their visit.
• Ensure that service providers, contractors and vendors are received, directed & escorted appropriately according to their purpose of visit.
• Coordinate with client on meeting room reservations and ensure conference rooms are appropriately setup and configured according to the Room Preparation Guide.
• Work with office cleaner to maintain public areas (reception lobby, pantry & meeting rooms) in a clean and tidy condition.
• Manage mail distribution and courier services as well as stationery and PPE/ uniform distribution for clients
• Transportation service administration.
• Manage telephone engagement during business operating hours such as answer incoming calls, with proper greetings; pick up phone in 3 rings. Timely and effective communication at all times.
• Keep Front of House area in a prestige condition at all times.
• Ensure all visitors display the appropriate identification badges.
• Performing ad-hoc administrative duties
Administrative duty:
•Provide administrative support for the operation of the office in a variety of administrative matters for difference department.
• Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
• Assist Site Manager in the monthly/quarterly/year-end reporting to ensure promptness, accuracy and integrity of results at the unit and department level.
• Communicate status, work activities, and potential problem reports to internal and external stakeholders
• Manage, tracking and reporting of ongoing activities such as of account receivables, accounts payables, client’s job/work requests, invoices, GRRs, purchase orders, vendor’s tax invoices, inventory, etc.
• Any other ad-hoc projects as assigned by the General Services Manager
Knowledge, Skill and Abilities Required
− Diploma with minimum 1 year experience in the facility management industry or similar or extensive and relevant experience may be considered
− Must be computer literate in Microsoft Office products (Word, Excel, Outlook)
− Good in English
− Strong interpersonal relations ability, excellent oral and written communications skills
− Excellent time management and teamwork skills
− Commitment to continuous improvement and best practice
− Excellent grooming and personal hygiene standards
− Self motivated and lateral thinking
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