135014 - Legal Secretary - Law Firm

RGF's Client - Japanese law company - is looking for Legal Secretary to provide comprehensive legal secretarial and administrative support to Lawyers and Paralegals by managing daily office operations, coordinating schedules and communications, handling legal documents and records, supporting translation and research activities, and ensuring smooth workflow across the Hanoi and Ho Chi Minh offices.

• Working Location: Ngoc Ha Ward, Hanoi
• Monthly Salary: Negotiable
• Job Responsibilities:
  -    Perform all and any of legal assistant works including but not limited to arrangement for appointments, business trips and meetings, preparation of mail, responding to phone and email, composing written documents, meeting minutes, guest receptions for Lawyers and Paralegals.
  -    Handle all mail and parcels in and out of the Firm for lawyers and paralegals, and contact with clients for logistics purposes in clients’ matters (including hand delivery and receiving of documents).
  -    Prepare, arrange for printing, saving, filing, binding, and managing all documents, records, reports, etc… relating to client matters as requested by Lawyers and Paralegals for both Hanoi Office and Ho Chi Minh Office.
  -    Perform translation work relating to English and Vietnamese, arrange the outside translation and notarization through the suppliers for both Hanoi Office and Ho Chi Minh Office.
  -    Format, proofread, create diagrams, prepare PPTs, etc. per requests of lawyers and paralegals.
  -    Conduct research on business information for the Firm and for clients upon request of lawyers 
  -    Liaison with internal and external contacts as assigned by Lawyers
  -    Perform other secretary - administrative duties assigned by Lawyers and Paralegals.

Necessary Skill / Experience:

• Educational Background: Bachelor's degree
• Language: English - Business Level
• Experience: At least 3 years of work experience as Secretary / Admin (preferably in foreign Law firms or professional consulting firms)
• Proficient in MS Offices
• Reliable, responsive, hard-working, enthusiastic, kind, and supportive person
• Able to work in a team

Preferable Skill / Experience:

• Japanese Speaking candidates are preferred

Notice: Thank you for your interest in career opportunities at RGF. Suitable candidates will be contacted by our consultants at the earliest possible time. Your resume will also be kept in our system for consideration for other suitable opportunities in the future. Please kindly check your email regularly for the latest job updates from RGF!