[HCM - AEON Celadon Tân Phú] ADMIN - DIVISION LEADER

Mô tả Công việc

Administrative tasks:

- Implement store operating plan, control store expenditure within budget parameters, sustain during financial year.

- Provide input into the stores operating plan.

- Make periodical report related to costs and other matters.

- Supervise material order to ensure cost efficiency

- Develop and implement new administrative systems, such as record management.

- Supervise daily store's opening and closing; provide guidance through the implementation of standard procedure and monitor store keys.

- Supervise the ordering and issuing of uniforms, name badges, swipe cards, material to ensure cost efficiency.

- Make working roster for store's Line Manager and roster for store's opening and closing.

- Coordinate with Aeon Delight to tackle issues relating to house-keeping, security and technical matters.

- Receive and work with inspection team from governmental authorities.

- Supervise other matters relating to staff s benefits, i.e. staff bus, staff canteen, medical room, garbage management.

- Plan to maintain, repare, buy the machine, equipment.

- Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols.

Cost control:

- Rigorously examine store's budget and expenditure to come up with cost saving plan.

- Control store expenditure within budget parameters.

- Promote, strengthen cost effectiveness mindset to all Store staff.

- Develop strategies to reduce administrative costs, gain operational efficiency.

Manpower management:

- Optimize people productivity by manpower planning and implementation to achieve target and maximum productivity

- Ensure efficient leadership to direct the Line/Department towards Company's business strategies.

- Monitor subordinates' attendance and attire.

- Approve duty roster, shift plan raised by subordinates.

- Be responsible for subordinates' performance.

- Take part in recruitment & selection activities for Line/ Department's staffing.

- Motivate, training and develop staff in order to encourage their professional development.

- Identify potential staff for succession planning purposes.

- Build and promote team work spirit.

Process - Guidelines & Supporting roles:

- Develop working process, guidelines for other departments to ensure smooth operation.

- Ensure compliance in internal controls.

- Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes.

- Plan ahead and work towards material order and related processes for new store's opening.

- Support other functions in execution of promotion schemes, customer survey, handling customer's grievance and finding solutions to arisen difficulties in operation.

- Support other departments as necessary.

Duties & Rules-Regulations:

- Follow all working procedures, the company's policies, rules and regulations.

- Check, monitor, remind and guide subordinates to follow the rules and regulations.

- Other tasks or responsibilities as assigned by Deputy Store Manager and Store Manager.