President’s Assistant

A. Executive Assistant Duties

·         Manage schedules, appointments, reminders, and follow-ups for the President.

·         Draft and translate emails, letters, and business documents (English–Vietnamese).

·         Prepare daily/weekly reports, meeting notes, and essential documents.

·         Arrange meetings, coordinate with partners, and support communication across departments.

·         Maintain confidentiality and represent the President professionally when needed.

B. Product Coordination – Golf Balls & Tissue

·         Maintain product data: pricing, specifications, stock updates, catalogues, and images.

·         Coordinate with distributors/partners, follow up on responses, and support basic sales admin (quotation, delivery tracking).

·         Conduct market research: competitor pricing, customer demand, and channel feasibility.

·         Prepare product introduction materials and liaise with external agencies when required.

·         Work with the Operations/Shipping team on delivery arrangements, container schedules, and documentation (especially for Tissue under non-warehouse conditions).

C. Personal Property & Shopping Support

·         Coordinate with building management, maintenance teams, and related service providers for the President’s personal apartments.

·         Handle paperwork: service fees, registrations, contracts, handover documents, and follow-ups with developers (e.g., PMH).

·         Assist with personal shopping: researching items, comparing prices, managing delivery, and tracking recurring needs.

·         Support occasional personal errands such as appointments, reservations, or ad-hoc tasks.

D. General Coordination & Operations

·         Track deadlines, tasks, and cross-department coordination for smooth execution.

·         Support logistics tasks when required: documentation, cost checking, meeting operation timelines.

·         Assist with travel arrangements, bookings, and small internal events.

·         Perform other urgent tasks assigned directly by the Managing Director.

E. Recruitment & Employee Contracts

·         Support end-to-end recruitment: posting job openings, screening CVs, scheduling and coordinating interviews for new hires.

·         Draft, prepare, and manage labor contracts, appendices, and renewals for employees in compliance with Vietnamese labor law.

·         Maintain personnel records: onboarding documents, probation agreements, ID/insurance registrations, and contract expiry tracking.

·         Coordinate with accounting/HR service providers on social insurance, PIT registration, and other statutory employee filings.

To be considered for this role, candidates must possess the following:

·         Good-looking

·         Gender: Female

·         College/University degree in Business, Foreign Trade.

·         Strong English proficiency, especially in writing and email communication.

·         Minimum 2 years’ experience as Executive Assistant, Coordinator, Sales Admin, or similar roles.

·         Good organizational skills, attention to detail, and ability to multitask.

·         Proactive, responsible, and able to work independently under pressure.

·         High level of time flexibility; willingness to be reachable outside standard working hours for urgent matters

Preferred

Ø  Experience working with Korean companies or in import–export/logistics.

Ø  Ability to adapt quickly and handle diverse tasks.

2.    Compensation and Benefits

·      Salary Range: 15-25 mil VND

·      Benefits: Health insurance and social insurance

We believe that hiring a qualified EXECUTIVE ASSISTANT & PRODUCT COORDINATOR will significantly contribute to the success of our organization. We look forward to identifying the right candidate to join our team.