Receptionist cum Admin Assistant

Front Desk & Guest Relations

• Welcome visitors: Greet and guide customers, partners, and guests to maintain a professional company image.
• Announce arrivals: Notify and connect guests with the relevant departments or individuals.
• Manage communications: Answer phone calls and emails, handle basic customer inquiries, and route information correctly.
• VIP coordination: Collaborate with the Sales team on guest welcome boards and coordinate airport pickup schedules with drivers.

Office & Facilities Management

• Meeting rooms: Manage room bookings via Outlook and ensure all audio-visual equipment is set up and functional.
• Building liaison: Coordinate with building management regarding office operations, maintenance issues, and guest access notifications.
• Office hygiene: Monitor and supervise the tea ladies to ensure the office remains perfectly clean and orderly.

Logistics & Administration

• Mail handling: Receive, record, and distribute all incoming and outgoing internal and external mail, packages, samples and documents.
• Inventory control: Organize and restock stationery in designated shelves and manage pantry snacks, drinking water in coordination with the tea lady.
• Team support: Assist the Administration team with corporate events, employee engagement activities, and other assigned tasks.

• Graduated from University/College majoring in Languages, Business Administration.
• Experience: Minimum 1 year of experience in a receptionist, front desk, or customer service role is highly preferred.
• Software skills: Proficient in basic computer skills, including Microsoft Office (Outlook, Word, Excel).
• Appearance: Professional grooming and a neat, presentable appearance.
• Strong passion for providing vital support.
• Have attentiveness, adaptability, friendliness, responsibility, and a cooperative mindset.
• Skills in both oral and written communication, as well as expertise in planning, organizing work, and event coordination.
• Communication: Strong verbal and written communication skills.
• Languages: Basic command of the English language.