133575 - Back Office Executive - IT

RGF's Client - a Japanese company in the IT industry - is looking for a Back Office Executive to handle accounting, human resources, and administrative tasks, including financial and payment management, payroll and social insurance procedures, recruitment, office and asset management, employee visa/work permit procedures, and coordination with external service providers.

• Working Location: An Khanh Ward, Ho Chi Minh City
• Monthly Salary: 25M ~ 35M VND Gross

Job Responsibilities
1. Accounting:

• Monitor and consolidate P&L, revenue, and expenses by project.
• Manage POs, Invoices, AoWs, E-Invoices, and accounting documents.
• Monitor accounts receivable/payable and payment transactions.
• Reconcile invoices, credit card payments, and accounting records.
• Prepare documentation for domestic and international payments.
• Monitor JPY/USD/VND exchange rates and prepare payment requests.
• Coordinate with external accounting service providers and auditors.
• Review and consolidate reports such as FCT, VAT, PIT, CIT, and Financial Statements.
• Prepare and submit periodic reports as required by relevant authorities.

2. Human Resources (HR)

• Monitor attendance, payroll, and employee benefits.
• Handle social insurance (SI) procedures, including employee registration/deregistration, sick leave, maternity benefits, etc.
• Prepare and renew employment contracts and service contracts.
• Handle recruitment, including sourcing candidates and arranging interviews.

3. Administration - Admin

• Organize team-building activities, company trips, year-end parties, health check-ups, etc.
• Manage office supplies, computers, company assets, and equipment.
• Manage office lease, catering, and other service contracts.
• Arrange meeting rooms, hotels, restaurants, flights, and transportation as required.
• Support trade union-related procedures and payments.
• Coordinate with service providers to process Visas, Work Permits (WP), and Temporary - Residence Cards (TRC) for employees and their dependents.
• Manage and maintain company administrative records and documents.

- Education: Bachelor's Degree
- Language: English - Business Level
- Experience: At least 2~5 years of back-office/ accounting experience in an FDI company:

• Good knowledge of Vietnamese regulations related to Tax, Accounting, Enterprise, and Investment laws.
• Experience in handling the responsibilities described in the job description.
• Ability to manage multiple functions simultaneously, including Accounting, Human Resources, Administration, and Operational Support.
• Good knowledge of Vietnamese regulations related to Tax, Accounting, Enterprise, and Investment laws.

- Preferred Skills:

• Experience in handling VAT refunds for FDI companies and working with tax authorities during tax inspections, audits, and tax finalization.
• Experience working in an IT company.
• Previous experience working in a Japanese corporate environment.

Notice: Thank you for your interest in career opportunities at RGF. Suitable candidates will be contacted by our consultants at the earliest possible time. Your resume will also be kept in our system for consideration for other suitable opportunities in the future. Please kindly check your email regularly for the latest job updates from RGF!