134169 - [Hai Duong] GA & Documentation Staff - Construction

RGF's client - a Japanese company involving in the development of industrial parks and operation of rental factories - is looking for a GA & Documentation Staff to provide a wide range of general affairs and administrative support for a large-scale construction project currently underway in Hai Duong. To coordinate and communicate with construction site staff, manage documents and office supplies, and serve as the first point of contact for various inquiries and issues to support smooth site operations.

• Working Location: Phuc Dien Expansion IP
• Monthly Salary: 16M - 18M VND (Gross)
• Job Responsibilities:
  • Prepare, organize, file, update, and manage project-related documents and records
  • Handle visitors, incoming and outgoing mail and parcels, meeting room arrangements, stationery, office supplies, and other general administrative matters at the site office
  • Support purchase requests for necessary supplies and equipment, as well as arrangements for repair and maintenance of office equipment and facilities
  • Provide daily administrative support to expatriate staff and local employees in the Construction Department
  • Accompany Construction Department expatriate staff to construction sites when necessary and provide administrative and clerical support at the site
  • Serve as the first point of contact for issues and requests arising at construction sites and the Construction Department office, confirm the details, and coordinate with relevant departments for necessary action and follow-up
  • Support other departments with project-related activities and assist with company events and other general administrative activities as necessary
  • Prepare, update, and manage various documents and data required for project operations
  • Perform other related duties as assigned by the supervisor within the scope of the position

• Necessary Skills / Experience:
  • Education: College or higher
  • Language: English: Intermediate level (TOEIC 600 or equivalent; certification is not required)
  • Experience:
    • At least 3 years of practical experience in documentation, such as preparing and managing documents
    • Industry experience is not required
    • Experience in administrative or management-related roles (Back Office), such as: General Affairs, Sales Administration or Site Administration.
    • Able to communicate smoothly with internal staff and expatriate employees
    • Proactive and able to take appropriate action by understanding the situation around them
    • Comfortable with tasks such as document preparation and document management
• Preferred Qualifications:
  • Experience: At least 3 years of experience in the construction industry, such as at:
    • General contractors
    • Subcontractors
    • EPC companies
    • Engineering companies
    • Construction project offices
  • Experience working for a Japanese company
  • Experience in general affairs or administrative work at a construction site or construction department office
  • Experience preparing and managing project-related documents
  • Experience coordinating with internal departments, contractors, suppliers, and other related parties
  • Experience providing administrative support for the operation and management of construction projects
• Key Points of the Position:
  • Industry experience is not required. The company will provide approximately 1–2 months of OJT to help you learn the necessary knowledge and tasks
  • Transportation from the HN area may be available, depending on the route and arrangement.

Notice: Thank you for your interest in career opportunities at RGF. Suitable candidates will be contacted by our consultants at the earliest possible time. Your resume will also be kept in our system for consideration for other suitable opportunities in the future. Please kindly check your email regularly for the latest job updates from RGF!