135316 - [6- 8 Month Contract] Technical Document Controller - Energy

RGF's client - A company operating in the field of power generation and electricity supply. - is looking for Technical Document Controller - Energy to manage and control project documents and records to ensure stakeholders use the latest approved revisions and that records are organized, traceable, and readily available

• Working Location: Nghi Son Ward, Thanh Hoa Province
• Monthly Salary: Negotiable 
• Job Responsibilities:

1. Document Control and Management

• Register, classify, and track incoming/outgoing documents, ensuring correct document numbers, revisions, and status.
• Maintain document registers and filing systems; distribute current revisions and prevent unintended use of superseded documents.

2. Document Distribution and Coordination

• Issue controlled documents to authorized departments, the insurance company and its representatives, consultants, and contractors through transmittals or recorded emails.
• Track reviews, approvals, and due dates; follow up on overdue or incomplete submissions and responses.

3. Project Reports and Records

• Collect and consolidate project information and reports from departments, consultants, and contractors for submission to the insurance company and other authorized stakeholders.
• Check reports for completeness, consistency of figures, references, revisions, and attachments; refer technical discrepancies to the responsible engineer/report owner.
• Maintain logs of document/report titles, revisions, recipients, submission dates, and outstanding actions; support final handover and archiving.

4. Compliance and Confidentiality

• Comply with NS2PC document-control procedures, communication protocols, and confidentiality requirements; store records securely with access limited to authorized personnel.

5. Technical Skills and Competencies

• Microsoft Office: Good working knowledge of Word, Excel, and Outlook for registers, tracking, correspondence, and reporting.
• Document Management: Maintain document registers, revision histories, transmittals, and status records accurately.
• Electronic Filing: Organize electronic folders, apply consistent file-naming conventions, and retrieve documents efficiently.
• PDF Handling: View, combine, split, search, and organize PDF files; check document completeness.
• Document Tracking: Use Excel filters, sorting, and basic formulas to track status, due dates, and outstanding actions.
• Drawings and Technical Documents: Identify document numbers, titles, revisions, and statuses on engineering drawings and technical documents. Advanced design/calculation skills are not required.
• Document Control Systems: Familiarity with SharePoint or another electronic document management system is an advantage.
• Accuracy and Traceability: Maintain reliable records and prevent unintended use or distribution of superseded documents.

Necessary Skill / Experience:

• Educational Background: Bachelor’s degree in engineering or another relevant discipline.
• Language: Business - English level. Working proficiency in English for project documents, email correspondence, registers, and transmittals
• Experience: At least 5 years of experience in technical document control, engineering coordination, or a similar role in industrial, construction, maintenance, or power plant projects.
• Coordination with local contractors and project stakeholders
• Good understanding of engineering drawings, technical specifications, equipment datasheets, method statements, inspection and test reports, and other technical documents
• Microsoft Office: Good working knowledge of Word, Excel, and Outlook for registers, tracking, correspondence, and reporting
• Good organizational skills and attention to detail
• Strong sense of responsibility and confidentiality
• Good communication and coordination skills

Preferable Skill/ Experience:

• Experience in power plant projects, particularly FGD systems, chimneys/stacks, or major maintenance projects
• Familiarity with SharePoint or another electronic document management system

Notice: Thank you for your interest in career opportunities at RGF. Suitable candidates will be contacted by our consultants at the earliest possible time. Your resume will also be kept in our system for consideration for other suitable opportunities in the future. Please kindly check your email regularly for the latest job updates from RGF!