Admin-Coordinator

Job Description

1/ Reception and Administration tasks
- Maintain / control office machines and bulletin board.

- Manage, register parking card, business card for employees.

- Maintain Company contact list, email, phone, and update monthly.

- Compose regulations / memo that related to Main office, Admin

- Monitor phone and hand-phone expenses monthly and send report to Accounting.

- Guest welcoming, meeting arrangement, and accommodation

*2/ Attendance record and annual leave for staff
- Check, validate daily time attendance

- Complete final time attendance as timeline from C&B team

3/ Transportation, Taxi and house usage coordination

- Car contract handling.

- “Car request” processing and coordinate and arrange car usage effectively

- Checking transport route/distance, toll fee and petrol

- Process transportation expenses payment procedure.

- Control and monitor taxi use properly

4/ Support HR functional task
- Visa extension, Work permit and support other legal documentation.

- Hotel / Accommodation (staff and expats)

- Payment procedure for Expenses of Office

5/ Employee relationship & company activities/ event
- Organize all company activities/ events (Year End Party, Company trip,…)

6/ Other administration work

- Purchase things for Depts.

- Office security, office cleaning, office decoration

Job Requirement

• College/ University degree

• Have over 2 years of experience in Admin at foreign company.

• Must be Fluent in English

• Very good communication skill (both Vietnamese and English)

• Well organized and a problem solver

• Excellent interpersonal and communication skills, a team player

• Ability to work under pressure as well as multi-task