25/10/2024
Permanent
Competitive
5 - 10 Years
Team Leader / Supervisor
23/11/2024
Primary Objective:
Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipling, employee relation and performance management, Rules and Regulations
Key Activities:
1. Recruitment activity
2. HR management & Reports
3. Employee Relation & Performance
4. Rules and Regulations
5. Other duties
Roles and responsibilities:
1. Recruitment activity (40%)
- Develop and Execute Recruiting Process and Plans
- Ensure all vacancies are filled with the suitable candidates within the targeted time.
- Act as a member of recruitment interview panel.
- Obtain and assess reference checks of the candidates.
- Maintain recruitment database of qualified or potential candidates for current and future needs.
- Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
- Develop and improve the recruitment processes to be more innovative and cost effective.
- Advise hiring managers on recruitment matters.
- Control recruitment expenses within the budget.
- Conduct exit interview and analyse the reasons of resignation.
- Plan, prepare and hold job fair to attract candidates.
- Participate in Branding activities
- Coordinate and Implement University/College/Vocational School for Recruiting Initiatives
- Coordinate with universities, events in relation to targeted hires.
- Running Management Trainee program to attract the most potential candidates.
2. HR management & Reports (20%)
- Supervise and follow up subordinate's tasks daily to ensure HR store's work run smoothly
- Identify and reduce unnecessary tasks to increase staff productivity.
- Regularly train and motivate subordinates in daily works.
- Identify potential staff for succession planning purposes.
- Build and promote teamwork spirit.
- Edit SAP's errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,….
- Manage all information of employees, make sure employees' data correctly.
- Check information and provide report when necessary.
- Be in charge of headcount and turnover rate report
- Employees weekly report
- Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)
3. Employee Relation & Performance (20%)
- Manage, co-oporate, support discipling process
- Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
- Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
- Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
- Support all gather performance evaluation document & analyses its result
- Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
- Planning & organize Company event (Best Employee, Best Practice, Long Service...)
- Support Employee Engagement survey & co-ordinate with other Department for action plan
4. Rules and Regulations (10%)
- Follow all working procedures, the company's policies, rules and regulations.
- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
- Advise Line Managers some work relating to HR's issue
- Update HR related regulations and laws of Vietnam.
5. Other duties (10%)
- Support other departments as necessary.
- Raise all issues that store having and propose solution for improvement
- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager
Qualification and Job Requirements:
1 .University/ College degree
2 .Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
3 .01 year at supervisor role is a plus.
4 .Be able to work at shift & on Public holidays.
5 .Good knowledge of HR related regulations and laws of Vietnam.
6 .Excellent knowledge of sourcing and recruitment techniques including social media.
7 .Effectively manage multiple searches for candidates in different fields
8 .Good communication in English
Preferred skills
1 .Computer literate (Word, Excel, Power point).
2 .Good communication and problem solving skill and leader skill
3 .Strong verbal and creative written communication skills
4 .Self-disciplined with ability to work independently.
5 .Good command of English (verbal and written) is a plus.
6 .Customer focused.
Similar jobs
