[AEON HẠ LONG] Chuyên viên Nhân sự

Job Description

1. Recruitment activity

2. Training activity

3. C&B activity

4. Employee Relations & Performance

5. HR management & Reports

6. Rules and Regulations

7. Other duties

• Recruitment activity:
  - Develop and Execute Recruiting Process and Plans
  - Ensure all vacancies are filled with the suitable candidates within the targeted time.
  - Act as a member of recruitment interview panel.
  - Obtain and assess reference checks of the candidates.
  - Maintain recruitment database of qualified or potential candidates for current and future needs.
  - Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.
  - Develop and improve the recruitment processes to be more innovative and cost effective
  - Advise hiring managers on recruitment matters.
  - Control recruitment expenses within the budget.
  - Conduct exit interview and analyse the reasons of resignation.
  - Plan, prepare and hold job fair to attract candidates.
  - Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)
  - Coordinate with universities, events in relation to targeted hires.
  - Running Management Trainee program to attract the most potential candidates.
• Training activitiy:
  - Ensure to organize training orientation program for new staff: logistics, training data, attendance, training reports.
  - Follow promoter rules and ensure new employees receive full induction training base on company policy.
  - Ensure full training for promoters based on company policy.
  - Collect training request from store management team and collaborate with Academy to develop training materials;
  - Delivery company training programs and talent development programs as required.
• C&B activity:
  Ensure timely completion of related items such as:
  - Timekeeping/Salary/Tax/Insurance...
  - Manage labor contracts: Sign new/Re-sign;
  - Manage employee information;
  - Advise/answer policies for employees.
• Employee Relation & Performance:
  - Manage, co-oporate, support discipline process
  - Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
  - Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
  - Participate in the implementation of ongoing improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.
  - Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.
  - Support all gather performance evaluation document & analyses its result
  - Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement
  - Planning & organize Company event (Best Employee, Best Practice, Long Service, HR Day, Health check, AE checking, blue card...)
  - Support Employee Engagement survey & co-ordinate with other Departments for action planl
• HR management & Reports:
  - Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly
  - Identify and reduce unnecessary tasks to increase staff productivity.
  - Regularly train and motivate subordinates in daily works.
  - Identify potential staff for succession planning purposes.
  - Build and promote teamwork spirit.
  - Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,…
  - Manage all information of employees, make sure employees’ data correctly.
  - Check information and provide report when necessary.
  - Be in charge of headcount and turnover rate report
  - Employees weekly report
  - Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)
• Rules and Regulations:
  - Follow all working procedures, the company’s policies, rules and regulations.
  - Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.
  - Advise Line Managers some work relating to HR’s issue
  - Update HR related regulations and laws of Vietnam.
• Other duties:
  - Support other departments as necessary.
  - Raise all issues that store having and propose solution for improvement
  - Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager/ Store Manager

Job Requirement

• University/ College degree
• Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.
• 01 year at supervisor role is a plus.
• Be able to work at shift & on Public holidays.
• Good knowledge of HR related regulations and laws of Vietnam.
• Excellent knowledge of sourcing and recruitment techniques including social media.
• Effectively manage multiple searches for candidates in different fields
• Good communication in English