C&B Executive (Short-term Contract)

The HR – C&B Executive's primary responsibility is to ensure employee benefits and entitlements are implemented accurately and fully in compliance with labor laws and company regulations.

Contract term: 8-month contract (Labor contract with 2-month probation)

Responsibilities

The HR – C&B Executive is responsible for C&B tasks.

1. Employee Data Management: Collect, update, and store employee records.

• Create employee accounts in the HR management system (E-HR).

• Update information upon changes in employment status (resignation, transfer, maternity leave, promotion, etc.).

• Update company and departmental organization charts monthly.

2. Employment Contract Management:

• Prepare, submit for signature, stamp, and archive all types of contracts (probation, apprenticeship, labor contracts, annexes).

• Track contract terms and send evaluation forms to employees and managers as required.

• Review and process labor-related contracts at the Hanoi office.

3. Attendance & Working Time Management

• Set up fingerprint access for new employees.

• Manage annual leave, statutory leave, unpaid leave, and overtime via OA system.

• Prepare monthly attendance reports from timekeeping software and OA system.

4. Payroll Management

• Update salary, bonus, benefits, and working days/hours into payroll sheets.

• Execute payroll calculations, payment procedures, and distribute payslips.

• Handle employee inquiries related to payroll.

5. Insurance & Benefits

• Process social insurance increase/decrease reports as required.

• Handle procedures for contribution confirmation and employee benefit claims.

• Register and support commercial insurance claims.

6. Personal Income Tax (PIT)

• Register tax codes for new employees and update changes.

• Register and update family dependents.

• Prepare periodic tax reports, submit tax payments, and conduct annual PIT finalization.

• Issue tax withholding certificates as required.

7. Reporting

• Prepare reports as required by the company and authorities.

8. Employee Relations & HR Policies

• Propose and process employee benefits according to company policy.

• Guide employees on compliance and answer policy-related questions.

• Organize internal activities: team building, year-end party, sports day, annual meeting, quarterly birthdays, etc.

• Update labor law changes and report to HR Director.

• Propose, revise, and update HR policies.

• Participate in HR projects and perform other tasks assigned by HR Director.

9. Relationship:

• Build and maintain positive and productive relationships with key stakeholders.

• Facilitate cooperation with Sales, Retail, Marketing, Planning & Logistics, After-Sales service, and Finance Departments.

• Minimum 3 years of direct experience in payroll calculation using Excel and full C&B operations (contracts, insurance, PIT, benefits) for companies with 500+ employees.

• Strong knowledge of labor law, social insurance, PIT regulations, employment law, and compensation policies.

• Bachelor’s degree in Business Administration, Human Resource Management, or related fields.

• Good communication skills in English and Vietnamese.

• Proficient in Excel and other office software (Word, PowerPoint, Outlook).

• Personal qualities: proactive, creative, logical thinking, detail-oriented, responsible, and highly confidential.